Executive Assistant

TeleSolv Consulting • Idaho Falls, ID

13d

About The Position

Telesolv Consulting is seeking a highly skilled and professional Executive Assistant to provide executive-level administrative and management support supporting a federal client. This role plays a critical part in ensuring smooth daily operations, executive coordination, communication, and workflow management.

The ideal candidate is organized, proactive, detail-oriented, and comfortable working in a fast-paced, high-visibility environment.

Requirements

• High School Diploma required (Bachelor’s degree preferred or equivalent experience)
• 5+ years of executive or senior-level administrative support experience
• Must be a U.S. citizen
• Excellent written and verbal communication skills
• Strong organizational, time management, and multitasking abilities
• High attention to detail and discretion in handling sensitive or confidential information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work in a fast-paced, professional environment
• Ability to obtain and maintain required security clearance

Responsibilities

• Provide direct administrative support to senior executives and leadership staff
• Manage complex calendars, schedule meetings, prioritize appointments, and coordinate logistics
• Coordinate travel arrangements and related logistics
• Organize and facilitate high-level meetings
• Conference room reservations
• Visitor access coordination
• Audio/visual and hybrid meeting setup
• Agenda preparation and meeting minutes
• Manage incoming and outgoing correspondence, mail, and communications
• Draft, review, edit, and format executive-level correspondence, reports, and presentations
• Track action items, deadlines, and follow-ups from leadership meetings
• Serve as a liaison between leadership, internal staff, and external stakeholders
• Coordinate with other executive assistants and administrative staff
• Support visitor processing and coordination
• Assist with internal and external communications as needed
• Support training and certification record tracking
• Manage office logistics, supplies, and administrative processes
• Assist with daily office operations and administrative functions
• Provide backup support to other administrative staff and front office operations as needed
• Assist with special projects, ad hoc requests, and time-sensitive executive task

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED