Executive Assistant

Zscaler•San Jose, CA

1d•Hybrid

About The Position

About Zscaler Zscaler accelerates digital transformation to ensure our customers can be more agile, efficient, resilient, and secure. As an AI-forward enterprise , we are constantly pushing the envelope, leveraging the world’s largest security data lake to power our cloud-native Zero Trust Exchange platform. This innovation protects our customers from cyberattacks and data loss by securely connecting users, devices, and applications in any location. Here, impact in your role matters more than title and trust is built on results. We say, impact over activity. We seek innovators who actively use AI to amplify their impact and who thrive in an environment where we leverage intelligent systems to stay ahead of evolving threats. We believe in transparency and value constructive, honest debate —we’re focused on getting to the best ideas, faster. We build high-performing teams that can make an impact quickly and with high quality. To do this, we are building a culture of execution centered on customer obsession , collaboration, ownership, and accountability. We value high-impact, high-accountability with a sense of urgency where you’re enabled to do your best work and embrace your potential. If you’re driven by purpose, thrive on solving complex challenges, and want to be part of the team that’s helping to secure the AI age, we invite you to bring your talents to Zscaler and help shape the future of cybersecurity. Role We are looking for an Executive Assistant in San Jose, CA (hybrid three days a week) reporting to the Executive Vice President of AI Security and Strategic Initiatives. This individual contributor position provides critical administrative and organizational support.

Requirements

5+ years of Administrative Assistant/EA experience supporting VP level.
Experience scheduling large-scale internal and external meetings and events.
Proficiency in Zoom, Microsoft Word, Excel (can maintain complex spreadsheets), PowerPoint, Outlook, and Google Applications.
Experience with travel, expense management, and event coordination.

Nice To Haves

Demonstrated success supporting leaders in a dynamic, customer-focused environment
Track record of creative problem-solving and continuous process improvement
Experience working in cloud security, AI, or Zero Trust-related industries is an advantage

Responsibilities

Scheduling, maintaining, and updating calendar events for each executive with a high level of details, collaborating to resolve conflicts and prioritize the most critical meetings/engagements.
Prepare meetings for the executive or team and manage sensitive matters with a high level of confidentiality.
Organize internal and external events and meetings, including town halls; book conference room space, order catering, manage agendas, prepare materials, and ensure attendance.
Manage monthly expenses and on-demand expense reports, including submitting expense reports and receipts.
Coordinate both domestic and international travel arrangements ensuring schedules are detailed with well-articulated itineraries.