Executive Assistant

VLCM•Murray, UT

17h•Onsite

About The Position

The Executive Assistant will provide high-level administrative support to the CEO of the company. This individual will manage daily operations, coordinate schedules, and facilitate communication to ensure the President's efficiency and effectiveness. The ideal candidate will be proactive, highly organized, and capable of handling sensitive information with discretion. This is an in office position.

Requirements

Bachelor's degree in Business Administration, Communications, or related field (preferred).
Minimum 5 years of experience in an executive assistant or similar role, preferably in a technology-related industry.
Exceptional organizational and multitasking skills.
Proficient in Microsoft Office Suite, project management tools, and communication platforms.
Strong written and verbal communication skills.
Ability to work independently and proactively solve problems.
High level of professionalism, confidentiality, and attention to detail.

Responsibilities

Manage and prioritize the President's calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare agendas, reports, and presentations for meetings and executive-level discussions.
Handle correspondence, including drafting emails, letters, and other communications on behalf of the President.
Assist in planning and executing strategic projects and initiatives.
Track deadlines, milestones, and deliverables for ongoing projects.
Facilitate interdepartmental communication and ensure alignment on objectives.
Coordinate executive meetings, including preparation of materials, logistical arrangements, and follow-up on action items.
Record minutes and distribute to relevant stakeholders promptly.
Serve as a liaison between the President and internal/external stakeholders, ensuring clear and timely communication.
Screen calls, visitors, and requests to prioritize engagements.
Handle sensitive information and maintain confidentiality at all times.
Support HR-related matters or confidential projects as required.
Ensure smooth day-to-day operations of the President's office.
Maintain files, records, and organizational systems for efficiency.
Arrange domestic and international travel plans, including flights, accommodations, and itineraries.
Prepare expense reports and ensure timely reimbursement.
Provide insights on improving operational efficiency.
Conduct research and compile data to support decision-making processes.

Benefits

Find more work-life integration with work-from-home and remote opportunities
Enjoy nonstop engagement and autonomy to do your job - no micromanaging
A fun, creative environment to improve your skills, learn, and have fun
A supportive leadership team and culture with strong focus on family and work-life integration
We are committed to the health and safety of our people
Competitive salary
Full benefits (medical, dental, vision, 401k matching, wellness, etc.)
Flexible Time Off
Collaborating with smart coworkers that put customers first
No jerks in the building!