EXECUTIVE ASSISTANT

Arch-Con Corporation•Houston, TX

4d•Onsite

About The Position

This role will provide executive administrative support to the Houston-based Sr. Vice Presidents (SVP). This position will perform a wide array of highly complex and confidential administrative tasks for the Sr. Vice Presidents and their respective divisions and/or delegates. The SVP Executive Assistant will report to the Sr. Executive Assistant. This is a full-time exempt, in-person position.

Requirements

Ability to clearly understand the organization’s objectives and proactively anticipate opportunities to assist team members in meeting these objectives
High attention to detail with strong organization and problem-solving skills
Ability to handle confidential information in a professional manner
Excellent time-management skills
Excellent verbal and non-verbal communication skills
Ability to be strategic, efficient, proactive, flexible and responsive, as needed
Must be able to demonstrate professionalism in all aspects when communicating on behalf of the SVP with clients, customers, the executive team and/or staff
Excellent interpersonal skills with the ability to work well with employees across all levels of the organization
Must be proficient in Microsoft Office Suite to include Outlook, Word and Excel; Working knowledge of Salesforce and Concur are preferred, but not required
Ability to work independently, with minimal supervision
Ability to show initiative, make sound judgement calls and anticipate the needs of the SVP
Ability to effectively manage multiple projects/priorities simultaneously, while keeping track of expected deadlines
Ability to provide effective support to multiple people, each with different personalities
Minimum of 7-10 years recent experience as a senior administrative assistant, supporting multiple executives
High school diploma or equivalent; Some college preferred

Nice To Haves

Working knowledge of Salesforce and Concur are preferred, but not required
Some exposure to the construction industry is highly desirable

Responsibilities

Managing the day-to-day operations of each SVP’s office to include confirming daily appointments, intercepting conflicts, and prioritizing emergencies
Proofreading, researching, verifying and routing correspondence for review, signature and/or execution
Managing multiple calendars accurately, efficiently and frequently, to keep the SVP on schedule
Monitoring voicemail on behalf of the SVP
Coordinating and scheduling meetings on behalf of the SVP, including material preparation, venue selection, availability, rescheduling, etc.
Managing professional organization/committee memberships
Assisting in the planning and execution of various projects and activities for the SVP and division
Managing business development activities, client entertainment, committee/organization involvement, etc.
Assisting in tracking the progress of all projects by meeting regularly with the SVP, obtaining and researching updates, circulating required documentation and managing the project data via Salesforce
Acting as liaison between the SVP and direct reports, as well upper management (CEO/President/CFO), as needed
Coordinating and organizing travel, as well as processing monthly expense reports
Managing candidate interviews, visitors and guests
Providing personal support, as needed