Executive Assistant

Info Resume Edge•San Francisco, CA

About The Position

This position provides administrative/clerical support Group, Senior & Executive leadership. This position is also responsible for all Office Services. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides administrative support/assistance to Group, Senior & Executive leadership as assigned, including, but not limited to, the following: Performs word processing and transcription support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents. Serves as a contact point including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, interacting and communicating with other departments, business units, managers, officers, physicians, Medical Directors, and representatives from client hospitals. Performs office and file management functions by coordinating and handling information. Coordinates with TH Corp Travel Office travel arrangements and accommodations. Assists with maintenance of calendar, coordination of appointments, meetings and conference calls. Manages expense reports and timesheets. Coordinates, arranges, performs special projects or services as directed. Coordinates set-up of meeting rooms and catering needs as directed. Provides telephone receptionist duties on a regularly scheduled basis. Provide administrative support/assistance to Medical Directors at client hospitals as needed. Serves as the administrative liaison to the Regional office, assisting with regional projects as needed. Organizes and coordinates various company events such as Employee Appreciation. Day, holiday luncheons, Group town halls, etc. Orders holiday/special occasion gifts, and post monthly birthdays. Update, maintain and distributes Region telephone directory. Other duties as assigned. Participates as a professional, responsible, cooperative administrative team member.

Requirements

Two years of college or equivalent education preferred
Three (3) to five (5) years of related administrative experience, preferably in an executive management capacity
Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail and Internet research
Excellent interpersonal skills; professional demeanor with ability to interact with executive management
Ability to handle multiple tasks and deadlines
Ability to handle confidential information
Ability to adapt to change
Good problem-solving/decision making skills
Ability to work proactively
Ability to provide acknowledgment and follow up on tasks accordingly
Excellent communication skills (verbal and written, with emphasis on grammatical skills)
Excellent organizational and time management skills
Ability to support multiple persons with minimal direction/supervision
Ability to work in team oriented environment.

Responsibilities

Provides administrative support/assistance to Group, Senior & Executive leadership as assigned
Performs word processing and transcription support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents.
Serves as a contact point including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, interacting and communicating with other departments, business units, managers, officers, physicians, Medical Directors, and representatives from client hospitals.
Performs office and file management functions by coordinating and handling information.
Coordinates with TH Corp Travel Office travel arrangements and accommodations.
Assists with maintenance of calendar, coordination of appointments, meetings and conference calls.
Manages expense reports and timesheets.
Coordinates, arranges, performs special projects or services as directed.
Coordinates set-up of meeting rooms and catering needs as directed.
Provides telephone receptionist duties on a regularly scheduled basis.
Provide administrative support/assistance to Medical Directors at client hospitals as needed.
Serves as the administrative liaison to the Regional office, assisting with regional projects as needed.
Organizes and coordinates various company events such as Employee Appreciation. Day, holiday luncheons, Group town halls, etc.
Orders holiday/special occasion gifts, and post monthly birthdays.
Update, maintain and distributes Region telephone directory.
Other duties as assigned.
Participates as a professional, responsible, cooperative administrative team member.