Executive Assistant

Jazz Basketball Investors LLC•Salt Lake City, UT

About The Position

The Executive Assistant will provide high-level administrative support to two C-suite executives, ensuring efficient operation and handling of their day-to-day activities. The role requires an experienced, proactive individual with exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Requirements

Significant executive support experience, including supporting C-level executives.
Exceptional organizational skills and impeccable attention to detail.
High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, sponsors, and community partners.
Make appropriate, informed decisions regarding priorities and available time.
Ability to complete a high volume of tasks and projects with little or no guidance.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Able to maintain a high level of integrity and discretion in handling confidential information.
Excellent judgment is essential.
Ability to switch gears at a moment’s notice.
This person must be able to communicate and express themselves both written and verbally.
This person must be able to observe, inspect, estimate, and assess.
This person must be able to sit, stand, bend, and walk for extended periods of time.

Nice To Haves

Bachelor’s degree in Business Administration or related field preferred.

Responsibilities

Provide sophisticated calendar management for C-suite executives: Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
Complete a broad variety of administrative tasks that facilitate the executive’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; attending meetings for both executives as required and following up with any action items, as well as providing meeting notes; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
Serve as the primary point of contact both internally and externally on all matters pertaining to the executives, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the respective executive's style and organization policy.
Work closely with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the executives updated; anticipate executive’s needs in advance of meetings, conferences, etc.
Provide a bridge for smooth communication between the executives and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
Coordinate strategic business initiatives and guide them to completion.
Embrace a culture of inclusion and diversity where guests and team members feel welcomed, valued, and heard.
Protect the reputation of the company
Exemplify the Utah Jazz mission and values: transparent, all-in, community-obsessed, one-team, and scrappy
Accept other duties, as assigned