EXECUTIVE ASSISTANT

American Academy of Neurology•Minneapolis, MN

28d•Hybrid

About The Position

As the Executive Assistant, Programs, you play an important role in empowering the Chief Strategy & Programs Officer and their leadership team. You are the cornerstone of seamless operations, expertly managing calendars, orchestrating meetings, navigating travel logistics, and overseeing budgetary matters. Beyond daily administration, you actively contribute to strategic planning and drive operational projects, making a meaningful impact on the organization's success. Your proactive approach ensures that priorities are met, challenges are anticipated, and efficiency is achieved—all while fostering collaboration and supporting the advancement of key initiatives.

Requirements

Associate's degree in Business, Communication, or related field is required.
Minimum of 3 years’ experience as an executive assistant or other relevant administrative support experience is required.
Demonstrated ability to uphold the AAN’s values is required.
Proficiency in MS Word, Excel and PowerPoint is required.
Ability to maintain confidential information is required.
Demonstrated ability to meet deadlines in a fast-paced quickly changing environment is required.
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities is required.
Professional level verbal and written communication skills with exceptional interpersonal skills is required.

Nice To Haves

Bachelor's degree is preferred.

Responsibilities

Managing calendars
Orchestrating meetings
Navigating travel logistics
Overseeing budgetary matters
Actively contribute to strategic planning
Drive operational projects
Fostering collaboration
Supporting the advancement of key initiatives

Benefits

Flexible work arrangements
Generous PTO & holidays
Comprehensive wellness programs
Paid parental, family, and bereavement leave
Competitive salary & incentive program
10.5% 401(k) contribution & financial planning resources
Paid life, and both long- and short-term disability insurance
Tuition reimbursement
Professional development opportunities
Diversity, Equity, and Inclusion training programs
Monetary years of service recognition awards
Employee awards & peer recognition to celebrate excellence
Team-building events & company celebrations to foster connections
Diversity, Equity & Inclusion initiatives to create a culture where everyone belongs
Volunteer days & charitable giving programs to make an impact beyond the workplace
Comprehensive health coverage with medical, dental, and vision plans
Telemedicine & mental health resources for accessible care
Onsite workout facility, gender-neutral restroom, wellness and lactation rooms
Transportation subsidy
Flavored waters & on-site fitness