Executive Assistant

SouthEast Alaska Regional Health Consortium • Juneau, AK

12d • $28 - $39

About The Position

SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement. Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health, dental, and vision benefits, life insurance and long and short-term disability, and more. To provide administrative support to the VP of Executive Administration. This assistance includes all communications that involve the VP of Executive Administration and coordination of various special projects. This position has regular contact with patients, with representatives of various agencies and with the public. These contacts are often intense and deal with confidential matters. It is crucial that the incumbent is a person of integrity. When the VP of Executive Administration is out of the office, the incumbent must have the ability to discern and determine how to deal with the issues that come forward.

Requirements

• Bachelor’s Degree in Business Management, Healthcare Administration, or another related field. Relevant work experience may be exchanged for a degree.
• 2 years’ office experience working as executive assistant or equivalent position demonstrating an understanding of advanced office functions including computer word processing and spreadsheet applications.
• Knowledge of Advanced knowledge of computer word-processing applications.
• Knowledge of computer spreadsheet applications.
• Strong interpersonal skills.
• Good analytical skills.
• Computer application skills including word-processing and spreadsheets.
• Professional oral and written communication skills.
• Organizational skills.
• Ability to always promote professionalism.

Responsibilities

• Provide administrative support to VP of Executive Administration as it relates to interacting with the Board of Directors, corporate professional staff, supervisors, department heads and other agencies/entities.
• Receive and review all incoming correspondence.
• Responsible for preparation and accuracy of relevant outgoing correspondence and documents.
• Develop, implement, and maintain appropriate records and files.
• Coordinate travel arrangements for the VP of Executive Administration.
• Disseminate VP of Executive Administration’s schedule to other department directors.
• Assists in the distribution of reports.
• Complete special projects as assigned by the VP of Administration.
• Projects may involve investigation, research, and collection of data.
• Compile data and formulate conclusion into appropriate presentation for VP of Administration. Examples of projects include division reports, business plans, financial data, human resources management.
• Attend meetings as directed by the VP of Executive Administration to efficiently record minutes of the meetings and to collect and disseminate applicable information.
• Must be able to assist with preparation of quarterly board of director’s meeting reports and packets.
• Will assist VP of Executive Administration with recruitment, workload management, and calendar management, scheduling performance reviews and other personnel matters as they arise.
• Will always maintain confidentiality and professionalism.

Benefits

• We offer generous benefits, including retirement, paid time off, paid parental leave, health, dental, and vision benefits, life insurance and long and short-term disability, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees