Executive Assistant

Global Relay • New York, NY

18d • $70,000 - $90,000

About The Position

For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations. Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it. We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers. Your role As an Executive Assistant at Global Relay, you will play a key role in supporting our commercial leadership team, with a dual focus on the EVP of Americas Sales and the Head of Global Presales. This position is pivotal in keeping operations running smoothly and ensuring that two of our most critical functions — Sales and Presales — operate with focus, efficiency, and impact. You will manage a variety of administrative, scheduling, logistical, and operational tasks while serving as a trusted partner to senior leadership. Your work will directly contribute to business goals and strategy, helping executives drive Global Relay’s continued growth.

Requirements

• Minimum of 2 years’ proven experience in an administrative or executive assistant role (experience in B2B environment strongly preferred)
• Experience supporting senior management and C-suite executives
• Advanced proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint); experience with Salesforce or CRM tools is an asset
• Strong written and verbal communication skills with exceptional attention to detail
• Highly organized with excellent time management, able to manage multiple competing priorities
• Proactive, adaptable, and thrive in a fast-paced, high-growth environment
• Comfortable working independently as well as collaboratively across teams and functions
• Strong problem-solving skills, critical thinking, and professional demeanor

Nice To Haves

• experience with Salesforce or CRM tools is an asset

Responsibilities

• Handle essential day-to-day administrative tasks, including organizing files, managing invoices, expenses, and communications
• Act as a liaison between senior executives (including C-suite, directors, and VPs) and staff members, ensuring effective flow of communication and requests
• Maintain confidentiality and discretion in handling sensitive information
• Manage complex calendars, resolve conflicting priorities, and optimize executives’ time management
• Coordinate domestic and international travel logistics, including flights, accommodations, and documentation
• Organize and prepare agendas for meetings, record minutes, track action items, and follow through on deliverables
• Partner closely with Finance, Marketing, Sales, and other teams to ensure smooth operations
• Support preparation of executive-level presentations, reports, and documents that are professional, compelling, and aligned with company goals
• Conduct research, analyze data, and prepare summaries and insights to aid executive decision-making
• Assist in planning and executing key events such as customer briefings, sales kickoffs, and marketing initiatives
• Take on project management responsibilities for specific initiatives across Sales and Presales

Benefits

• We provide a comprehensive health benefits program, including extended health coverage and short-term / long-term disability insurance.
• Employees receive annual allotted vacation days, which increase based on tenure.
• Other benefits include paid sick days, maternity/parental leave enhanced program, commuter benefits, corporate bonuses, and a 401(k)-retirement plan with company contribution matching.
• For employees based at our New York office, we provide additional perks and amenities to enhance your work experience including a subsidized meal program, courtesy of our in-house culinary team!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees