Executive Assistant

AAR • Wellington, KS

2d • Onsite

About The Position

SUMMARY Responsible for initiating and coordinating the administrative functions required in providing administrative assistance to Senior Management Personnel ESSENTIAL DUTIES AND RESPONSIBILITIES Provide administrative support and act in a confidential capacity. Interface with investors, bankers and senior executives at various companies (internally and externally). Independently compose reports and correspondence. Sign on behalf of superior, as delegated, his or her name to correspondence, requisitions, vouchers, and other forms of consequence. Screen incoming calls, correspondence and respond independently when possible. Transcribe and type correspondence, reports and other documents. Fax correspondence, reports and other documents. Coordinate activities including: -Scheduling meetings -Setting up conference calls -Dealing with overseas clients -Arrange travel itineraries, domestic & international All other duties as assigned. CORE COMPETENCIES Commitment to company values and ethics Dependability: personally responsible, completes work in a timely manner, and performs tasks accurately Motivation: must maintain a positive attitude and strong work energy Organization: very detail oriented and always comes prepared Communication: excellent interpersonal and oral and written communication skills Initiative: plans work and carries out tasks without detailed instructions, prepares for problems or opportunities in advance, undertakes additional responsibilities Problem Solving: ability to develop and implement new ideas to improve processes Analytical skills: must be able to gather information and use data to determine cause and effect for complex problem solving

Requirements

• Discretion, reliability, loyalty, flexibility and confidentiality a must
• Good communications and organizational skill
• Ability to work in a fast paced environment
• High energy
• Strong work ethic; highly professional demeanor
• Typing 60 wpm or more
• Shorthand or Speed writing a plus
• PC proficient: Word, Excel, and Power Point
• All other miscellaneous duties as required
• Associates degree (A.A.) or equivalent from two-year college or technical school; or four years related experience and/or training; or equivalent combination of education and experience.

Responsibilities

• Provide administrative support and act in a confidential capacity.
• Interface with investors, bankers and senior executives at various companies (internally and externally).
• Independently compose reports and correspondence.
• Sign on behalf of superior, as delegated, his or her name to correspondence, requisitions, vouchers, and other forms of consequence.
• Screen incoming calls, correspondence and respond independently when possible.
• Transcribe and type correspondence, reports and other documents.
• Fax correspondence, reports and other documents.
• Coordinate activities including: -Scheduling meetings -Setting up conference calls -Dealing with overseas clients -Arrange travel itineraries, domestic & international
• All other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees