Executive Assistant

Smartly•Chicago, IL

9h•Hybrid

About The Position

Smartly is seeking an Executive Assistant to join its fast-growing team. This hybrid role involves supporting the Chief Human Resources Officer (CHRO), Chief Product Officer (CPO), and Chief Marketing Officer (CMO), collaborating with global teams, and managing administrative tasks, calendars, and event coordination. The ideal candidate is sociable, possesses excellent problem-solving skills, an entrepreneurial spirit, attention to detail, and strong communication skills. They must be comfortable handling confidential information, managing schedules across multiple time zones, and thriving in a fast-paced environment. This position offers an opportunity for career growth within Smartly, a global organization. Smartly is an AI-powered advertising technology company that transforms ad experiences for brands and consumers. Its platform integrates media, creative, and intelligence to generate billions of impressions and creatives annually, delivering business outcomes for over 700 brands worldwide and managing $6B in ad spend across major media platforms. Smartly is recognized as a Leader in Creative Advertising Technologies and is a multinational team of 750+ employees from 60+ nationalities, committed to fostering an inclusive environment.

Requirements

Experience in a similar role supporting senior-level executives in a high-growth, fast-paced company
Strong ability to multitask, prioritize, and meet deadlines in a dynamic environment
Excellent verbal, written, and interpersonal communication skills
Project management skills and experience
An independent, well-structured working style with a proactive, can-do attitude
Ability to learn quickly and strong determination to achieve goals
Proficiency in Google Workspace and Microsoft Office

Nice To Haves

Experience working in a startup environment (a focus on Social or AdTech is a plus)
Bachelor’s degree preferred

Responsibilities

Support the Chief People Officer, Chief Product Officer, and Chief Marketing Officer
Work closely with our NYC, Chicago, and Helsinki Executive Assistants
Actively manage and own executives’ calendars, including arranging and prioritizing meetings
Coordinate executive travel, help plan internal and external events, and own all expense collection and submission
Collaborate cross-functionally to improve existing business operations
Represent the Smartly.io brand in all interactions