Executive Assistant

LeMaitre • Burlington, MA

12d • $60,000 - $90,000

About The Position

This position supports our CEO & his Primary Executive Assistant in all business-related activities as well as personal affairs.

Requirements

• Bachelor’s degree required
• 3 – 5 years of administrative experience preferred
• Experience with Microsoft Office Suite required (especially Outlook and Excel)
• Detail-oriented and organized
• Must live within 20 miles of Burlington, MA

Nice To Haves

• Travel planning experience preferred
• Concur Expense Report experience preferred

Responsibilities

• Compiling and preparing expense reports
• Detailed domestic and international travel planning
• Complex calendar management, scheduling meetings
• Preparing notes and tracking down data for the Executive’s meetings
• Handling the setup, catering & take down for Executive Committee & Board of Director meetings
• Hard copy & electronic filing
• Stocking offices with correct office supplies
• Setting up virtual meetings in conference rooms, troubleshoot technical issues
• Drafting documents, memos, emails for the Executive to review
• Screening phone calls and welcoming visitors
• Small event planning (coordinating décor, catering, scheduling, etc.)
• Various intra-day errands, including food pickup
• Other duties as assigned
• Reporting to the Executive’s Primary Executive Assistant

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees