Executive Assistant

Brown & Brown Insurance • Boston, MA

4d • $36 - $41 • Hybrid

About The Position

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. Brown & Brown is seeking an Executive Assistant to join our growing team! In this role, you will provide superior administrative assistance to designated Executives using independent judgment and a high level of professionalism, communication, and confidentiality in interactions with teammates and outside contacts. This role is hybrid, but candidates must be able to work from both the Dedham office (980-990 Washington Street in Dedham) and the Boston office (160 Federal Street in Boston) from time to time. How You Will Contribute: Compose, edit, proofread and finalize correspondence including emails, letters, memos, etc. Perform ad-hoc research projects and gather data at Executive’s request. Book travel arrangements ensuring accuracy and cost efficiency for Executives. Prepare expense reports for Executives. Scheduling of regular All-team Meetings, Producer Meetings, Leader Meetings, etc. Prepare agendas and presentations for sales meetings, leadership meetings and others, working with office leaders and Executives. Create, edit, review, and deliver finished products to include customized content, materials and collateral to Executives that they can easily present and explain. Organize and facilitate events, meetings, and conferences within budget. Collaborate with leaders and other administrative teammates to support and drive overall teammate morale and office culture. Manage office sports tickets, carrier event invitations, sponsorship invitations, etc., facilitating appropriate scheduling and distribution. Attend meetings as required by Executives, including regular office / market leadership meetings as needed. Provide mentorship and back up support to other administrative positions as needed, including the Receptionist positions. Build courteous and successful relationships with team, internal and external stakeholders. Promote teamwork, support, knowledge sharing and a positive attitude in the department and office. Ad hoc projects as needed Pursues a course of personal, professional development.

Requirements

• 5+ years’ experience in an administrative support role
• High school diploma or equivalent
• Proficient with MS Office Suite
• Proficient knowledge use of office equipment (including but not limited to copy machines, printers, faxes, binding machine, etc.)
• Exceptional telephone demeanor
• Ability to work in-office full time
• Ability to maintain a high level of confidentiality

Responsibilities

• Compose, edit, proofread and finalize correspondence including emails, letters, memos, etc.
• Perform ad-hoc research projects and gather data at Executive’s request.
• Book travel arrangements ensuring accuracy and cost efficiency for Executives.
• Prepare expense reports for Executives.
• Scheduling of regular All-team Meetings, Producer Meetings, Leader Meetings, etc.
• Prepare agendas and presentations for sales meetings, leadership meetings and others, working with office leaders and Executives.
• Create, edit, review, and deliver finished products to include customized content, materials and collateral to Executives that they can easily present and explain.
• Organize and facilitate events, meetings, and conferences within budget.
• Collaborate with leaders and other administrative teammates to support and drive overall teammate morale and office culture.
• Manage office sports tickets, carrier event invitations, sponsorship invitations, etc., facilitating appropriate scheduling and distribution.
• Attend meetings as required by Executives, including regular office / market leadership meetings as needed.
• Provide mentorship and back up support to other administrative positions as needed, including the Receptionist positions.
• Build courteous and successful relationships with team, internal and external stakeholders.
• Promote teamwork, support, knowledge sharing and a positive attitude in the department and office.
• Ad hoc projects as needed
• Pursues a course of personal, professional development.

Benefits

• Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
• Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement
• Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED