Executive Assistant

SRS Distribution•McKinney, TX

14d•Hybrid

About The Position

The Executive Administrative Assistant II at the company serves as a critical partner to executives and the organization by expertly coordinating and executing a diverse array of administrative, communicative, and logistical functions. This role necessitates a proactive professional who manages an executive's schedule with an unwavering commitment to confidentiality and precision, while simultaneously fostering an environment of exceptional client service and operational efficiency. Drawing on a history of supporting executive leadership, the successful candidate will contribute to the seamless organization of corporate events, preparation of meeting materials, and the achievement of strategic company initiatives.

Requirements

A minimum of 3 years of experience in administrative roles supporting executive leadership in a comparable corporate setting.
Proven track record of managing C-suite executive schedules and coordinating high-stakes meetings.
Familiarity with customer/client service principles and practices in a professional environment.
Exceptional written and verbal communication skills, with demonstrated aptitude in grammar, spelling, and detailed proofreading.
Strong problem-solving abilities along with a proactive, resourceful, and independent decision-making approach.
Advanced organizational skills capable of managing multiple projects and prioritizing tasks efficiently under tight deadlines.
Demonstrable ability to handle sensitive information with the utmost confidentiality and discretion.
High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), with experience in preparing polished presentations and official documentation.
Experience utilizing digital communication and scheduling tools to optimize executive workflow and communication.
Strong customer service orientation with a high level of adaptability to shifting priorities and challenges.
Collaborative interpersonal skills enabling effective interaction within diverse groups and fostering a professional working environment.
Ability to embody and promote the company's entrepreneurial culture and values.
Must be legally authorized to work in the United States without sponsorship.
Willingness and ability to work primarily during the standard 8 am to 5 pm schedule, with flexibility as needed.
Must pass a thorough background check along with pre-employment drug testing.

Nice To Haves

Demonstrated ability to support high-level executives in a Fortune 500 or equivalent corporate environment, demonstrating a thorough understanding of complex organizational dynamics.
Proven track record in managing high-stakes schedules and coordinating multi-faceted travel itineraries to optimize time and resources effectively.
Extensive experience in drafting and revising executive-level reports, proposals, and communications with an emphasis on clarity and strategic alignment.
Strong aptitude in leveraging modern communication tools and enterprise software to streamline executive workflows and enhance productivity.
Certified proficiency and advanced skills in Microsoft Office Suite.
Experience in handling confidential information with discretion and maintaining secure information management systems.
Demonstrated commitment to fostering a diverse and inclusive work environment, with experience in engaging with teams of diverse backgrounds and across multiple functions.
Professional certification such as Certified Administrative Professional (CAP) or Project Management Professional (PMP) are preferred.
Experienced in financial oversight, including budgeting and expense management, ensuring alignment with organizational financial policies and objectives.
Strong networking skills with the ability to build and maintain relationships with key stakeholders both internally and externally.
Demonstrated initiative in driving continuous improvement in administrative processes and the ability to adapt to rapidly changing organizational needs.
A collaborative mindset with the proven ability to work well under pressure and possess a robust conflict resolution skill set.

Responsibilities

Efficiently manage and optimize an executive's schedule, ensuring seamless coordination of appointments, meetings, and travel arrangements to maximize productivity and meet corporate objectives.
Execute advanced communication tasks, including drafting, editing, and proofreading high-stakes correspondence, presentations, and reports, while maintaining a superior command of the English language and upholding the highest standards of confidentiality.
Independently organize and manage significant corporate events, such as leadership meetings and vendor summits, demonstrating exceptional project management skills and attention to detail.
Proactively prepare and coordinate materials for departmental meetings, ensuring that all documentation is accurate, comprehensive, and delivered in a timely manner to facilitate effective decision-making.
Exhibit adaptability and resilience in a fast-paced environment by implementing innovative problem-solving techniques and demonstrating strong decision-making capabilities to address complex challenges.
Uphold a customer-centric mindset by delivering unparalleled service to internal and external clients, ensuring all interactions are characterized by professionalism and a positive attitude.
Leverage advanced proficiency in computer skills and the MS Office Suite to streamline administrative processes, enhance organizational efficiency, and support the dynamic needs of a high-performing executive.