Executive Assistant

Guardian Life Insurance • New York, NY

14d • Hybrid

About The Position

Do you thrive in a fast-paced environment and enjoy being a trusted partner? Guardian is seeking an experienced Executive Assistant to support executive Marketing leaders. This role is pivotal in enabling enterprise-wide priorities and ensuring seamless operations at the highest level of the organization. You will manage complex schedules, coordinate strategic initiatives, and serve as a key liaison across internal and external stakeholders with professionalism and discretion. You Are A highly skilled and detail-oriented professional who thrives in a dynamic, high-pressure environment. Comfortable managing complex priorities across multiple executives with a calm, solutions-focused approach. A polished and professional communicator, adept at interacting with senior leaders and external partners. Discreet and trustworthy, with impeccable judgment and integrity. Proactive and resourceful, anticipating needs and taking initiative to ensure seamless operations.

Requirements

• Bachelor’s degree or professional equivalent; advanced administrative or business training is a plus.
• 1-3+ years of experience in an executive assistant role, supporting senior executives in a complex, matrixed organization.
• Advanced proficiency in Microsoft Office Suite and enterprise collaboration tools.
• Strong organizational and time management skills, with the ability to manage ambiguity and competing priorities.
• Executive presence and the ability to handle sensitive information with absolute confidentiality.

Responsibilities

• Provide comprehensive support to Marketing senior leaders, including complex calendar management, strategic prioritization, and high-level meeting coordination.
• Organize and manage logistics for executive meetings, including virtual setups, menus and catering and supporting team volunteer activities; prepare and distribute detailed meeting minutes and follow-up action items.
• Prepare and review PowerPoint slides for team meetings and town hall meetings.
• Coordinate domestic and international travel arrangements for multiple parties, ensuring compliance with travel policies and budget constraints.
• Monitor budget expenditures and assist in budget planning and allocation processes; set up and manage purchase orders and external vendor communications; prepare basic financial reports as needed.
• Implement efficient record-keeping systems and ensure records are updated regularly.
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely and accurate communication.
• Support enterprise initiatives and special projects, often requiring cross-functional collaboration.
• Anticipate needs and proactively identify opportunities to enhance executive productivity and effectiveness.

Benefits

• At Guardian, you’ll have the support and flexibility to achieve your professional and personal goals.
• Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.
• Inspire Well-Being As part of Guardian’s Purpose – to inspire well-being – we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues.
• Explore our company benefits at www.guardianlife.com/careers/corporate/benefits.
• Benefits apply to full-time eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees