Executive Assistant

NBCUniversal • New York, NY

7d • $90,000 - $120,000 • Hybrid

About The Position

Executive Assistant, Operations & Technology The Operations & Technology Division of NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to the President of the Organization. The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will work across the Operations & Technology organization on behalf of the President, Operations & Technology. Additionally, the position has significant visibility to NBCUniversal Executive leadership and is responsible for coordinating and facilitating the operations of the Executive floor in Rockefeller Center.

Requirements

• 4+ years of relevant experience maintaining a senior executive’s phone, calendar, work and travel schedules
• Advanced proficiency with the Microsoft Office 365 suite of tools.
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
• Exemplary interpersonal skills including a professional in-person and virtual presence

Nice To Haves

• Experience operating in roles with a high level of access to confidential employee and business information and ability maintain the highest degree of confidentiality and discretion.
• Inherent ability to always operate with the utmost integrity and honesty.
• Extremely flexible and able to shift priorities as needed and manage several work streams at a time.
• Comfortable navigating a complex environment to obtain information and solve challenges.
• Experience utilizing tools and systems for travel, expense reporting and approvals, office booking and scheduling.
• Exceptional written and verbal communication skills; exemplary interpersonal skills including a professional in-person and virtual presence.
• Excellent attention to detail and comfort partnering with others to track and meet deadlines.
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly

Responsibilities

• Responsible for proactively managing and coordinating daily schedule, calendar appointments, contacts, travel arrangements, internal meetings and external appointments
• Arrange and schedule significant volume of meetings with Executive colleagues and direct reports across multiple time zones; maintains and updates calendar while determining priority of requests and scheduling accordingly
• Arrange domestic and international travel accommodations, work visas and associated documents including comprehensive and detailed multi-city travel itineraries, when applicable
• Demonstrate flexibility, poise, patience and persistence in routinely adjusting priorities and rescheduling meetings
• Process expense reports in accordance with established policy guidelines tracking expenses and following up in a timely manner
• Responsible for flawless and complex meeting and event preparation, set-up, execution and follow-up including room scheduling, AV support, arrangement of food and drink, preparation and collection of agendas and materials, note taking, and coordinating follow-up items and actions.
• Interact with executive IT support on behalf of executive leadership team
• Coordinate and schedule high-profile special events, filming and photoshoots with internal and external parties on the executive floor including executive screening room and tour requests
• Manage general office and administrative tasks for the executive floor including guest office and conference room reservations, maintaining distribution lists, managing security access, facilitating technology support for shared resources, interacting with executive dining services and coordinating with facilities services
• Manage and organize executive files, physical and electronic, as required
• Create and edit presentations, agendas, spreadsheets, and reports.
• Participate in and support special projects as assigned; assists other department members as needed and acts as a backup for other executive assistants when required.

Benefits

• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed