Executive Assistant

West Monroe•Chicago, IL

About The Position

West Monroe is seeking a highly organized, proactive, and resourceful Executive Assistant. The successful candidate will thrive in a fast-paced environment, be adaptable to changing priorities, and demonstrate a high level of professionalism and discretion. This role demands a highly skilled and detail-oriented candidate with excellent communication skills and a strong proficiency in scheduling, travel management, Microsoft Office applications and remote meeting platforms. West Monroe is a global business and technology consulting firm passionate about creating measurable value for their clients, delivering real-world solutions. They combine business and technology in a unique way, relying on data to constantly adapt and solve new challenges, aiming for actions that generate value for years to come. They focus on getting to results faster and preparing people for what’s next, emphasizing personal presence and co-creation with clients.

Requirements

5+ years of executive assistant or administrative assistant experience supporting senior executives, as well as experience supporting multiple executives simultaneously across different time zones.
Ability to prioritize and handle multiple projects to meet deadlines with minimal supervision.
Excellent oral and written communication skills, with ability and comfort level communicating with executives and senior leaders.
Outstanding interpersonal skills with high degree of EQ.
Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Calendar management (Outlook), expense management (Concur), and travel-booking experience.
Ability to take initiative and ownership as needed.
A commitment to inclusion and diversity, and openness to new ideas and perspectives.

Responsibilities

Provide high-level administrative support, serving as both the primary point of contact and gatekeeper for internal and external stakeholders.
Build and maintain strong relationships with internal and external stakeholders.
Manage a complex and dynamic calendar, scheduling appointments, creating meeting agendas and documents, and setting up video conferences, meetings, and events.
Proactively anticipate and solve scheduling conflicts.
Coordinate and support logistics, materials, agendas, and communications for internal and external meetings, as well as executive-level monthly and quarterly management meetings.
Take meeting minutes.
Create documents in Word/Excel/PowerPoint as requested.
Handle all aspects of complex travel planning—flights, accommodations, ground transportation, visas and documentation (if applicable).
Expense Management.
Handle sensitive and confidential information as needed with discretion and professionalism.
Other duties and projects as assigned.