Executive Assistant

Kraken•New York, NY

39d•$80,000 - $90,000

About The Position

Kraken powers some of the most innovative global developments in energy. Weâre a technology company focused on creating a smart, sustainable energy system. From optimising renewable generation, creating a more intelligent grid and enabling utilities to provide excellent customer experiences, our operating system for energy is transforming the industry around the world in a way that benefits everyone. Itâs a really exciting time in energy. Help us make a real impact on shaping a better, more sustainable future. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support three senior leaders. This role requires someone who thrives in a fast-paced environment, can manage competing priorities with discretion, and operates with a high level of professionalism and ownership. You will need to be based in the U.S., ideally New York City, and available during Eastern Standard Time (EST) business hours.

Requirements

5+ years of experience supporting senior leaders (preferably multiple executives)
Strong calendar management experience in a high-growth or fast-paced environment
Exceptional written and verbal communication skills
Highly organized with strong attention to detail
Proactive problem-solver with the ability to anticipate needs
Proficiency in Google Workspace and/or Microsoft Office Suite
Experience with expense management and travel booking systems
Ability to manage competing priorities with minimal direction
Strong time management and organizational skills
Emotional intelligence and relationship-building ability
Adaptability and comfort with ambiguity
Professionalism and executive presence
Must be based in New York
Ability to occasionally flex schedule to accommodate executive needs

Nice To Haves

Experience supporting C-level or VP-level executives strongly preferred

Responsibilities

Manage complex calendars across three executives, including scheduling internal and external meetings across time zones
Prioritize and coordinate shifting requests with sound judgment
Prepare meeting agendas, briefing documents, and follow-up materials
Track action items and ensure timely completion
Serve as a liaison between executives and internal/external stakeholders
Draft, edit, and manage professional communications on behalf of leaders
Coordinate leadership meetings, off sites, and strategic planning sessions
Support cross-functional communication and alignment
Process expense reports and invoices accurately and on time
Coordinate travel arrangements (domestic and international as needed)
Maintain organized documentation and filing systems
Assist with special projects and leadership initiatives
Handle sensitive information with the highest level of confidentiality
Exercise sound judgment in decision-making and issue escalation