Executive Assistant

The Wild Thyme Company•San Diego, CA

13d

About The Position

The Wild Thyme Company is a fast-growing, award-winning catering and events company rooted in creativity, hospitality, and strong values. We are seeking a highly organized, proactive Executive Assistant to support our Owner and Accounting & Payroll Manager. This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their day, and takes pride in keeping operations running smoothly behind the scenes. This is a true “right-hand” role, blending administrative, HR, accounting, and creative support. Responsibilities include, but are not limited to:

Requirements

Highly organized with strong attention to detail
Ability to multitask and manage shifting priorities
Comfortable working with confidential information
Strong written and verbal communication skills
Tech-savvy (Google Workspace, spreadsheets, basic accounting systems)
Self-starter who anticipates needs and follows through
Positive, solution-oriented attitude

Nice To Haves

Previous experience in executive support, HR, accounting, or hospitality
Experience with payroll or bookkeeping software
Creative eye for marketing or content support

Responsibilities

Support the Owner and Accounting & Payroll Manager with daily administrative needs
Manage special projects from start to finish
Maintain organized digital and physical filing systems
Run occasional local errands as needed
Assist with employee onboarding and offboarding
Maintain employee files and records with accuracy and confidentiality
Support HR documentation and internal communications
Help track compliance-related paperwork
Enter invoices and organize accounts payable documentation
Confirm and track employee timesheets
Assist with account reconciliation and filing
Provide general support to accounting and payroll processes
Assist with marketing content and internal communications
Help manage and compile client surveys and feedback
Support brand-aligned projects as needed