Executive Assistant

Jordan's Furniture•Dedham, MA

32d•$68,000 - $85,000•Hybrid

About The Position

Are you a highly organized, detail-oriented professional with a passion for providing exceptional administrative support in a dynamic corporate environment? We are seeking an Executive Assistant who thrives in a fast-paced setting and excels at providing high-level support to Executive Leadership. In this role, you will manage schedules, resources, and financials; oversee departmental operations; and support projects, events, and programs by coordinating activities across teams. You will also contribute to process improvements and change initiatives across the company. This is a hybrid position based out of our Dedham, MA office with occasional travel to our store locations. Why you will love this job. Team atmosphere – We’re all family here! Dynamic Environment- Constantly learning and adapting Impactful Work - Contribute to our success Problem Solving- Tackle challenges and take initiative Why you will love Jordan’s Furniture. Stability- we are a growing, stable company Great Benefits – medical, dental, vision and more! Unique Culture Employee Discount Jordan’s prides itself on having a strong, loyal J-Team. We recognize we are ‘One Team, One Goal’ working together to continue to strengthen Jordan’s place in the market and as an employer of choice. We know that you are here to support your family and we are here to support you! If this speaks to you, then it’s time to talk. Jordan’s Furniture is an Equal Opportunity Employer.

Requirements

3+ years of operational or administrative support experience
Proven ability to manage multiple priorities and projects simultaneously
Strong written and verbal communication skills
Highly organized, self-motivated, and capable of independent decision-making
Proficient in office procedures with a working knowledge of company policies and practices
Strong computer skills, including Microsoft Word, Excel, Outlook, and other department-specific software (e.g., Adobe, Kronos, Certify, eMaint, ProCore, CCure, Avigilon, AutoCAD)
Ability to travel to other locations as needed
Must be able to read, write, and communicate effectively in English

Responsibilities

Handles highly sensitive, complex, and confidential financial, legal, personnel and company data and information professionally and discreetly.
Organizes, schedules, and coordinates executive level meetings and functions, preparing agendas, recording minutes, and following up on action items as appropriate. May also maintain calendar and daily schedule for the Executive and/or department.
Designs and prepares complex documents, reports, legal contracts, proposals, presentations, high-level correspondence, and other confidential information.
Attends and participates in department and management meetings.
Increases bandwidth of Executive Leader by anticipating needs and taking ownership of planning, executing, and delegating activities, creating an extra layer of accountability.
Assist in the planning, scheduling, and implementation of multiple projects simultaneously with a variety of internal and external stakeholders. Researches and analyzes a variety of data and information for projects as required and drives projects forward.
Acts as liaison with project stakeholders across multiple departments and/or vendors to ensure team members perform in sync and are meeting project goals and deadlines.
Executes general department support such as ordering, invoicing, equipment maintenance, organizational charts, distribution lists and office moves.
Enters and maintains data in databases or systems. Analyzes data to track activity or costs and identify trends or inconsistencies.
Any other function or responsibility as assigned by the Executive Leader.