Executive Assistant

Carl D. Perkins Job Corps Center•Prestonsburg, KY

17d

About The Position

We have an exciting new job opportunity for you at the Carl D Perkins Job Corps! We are currently seeking energetic, talented applicants! At Insights Training Group LLC, we see every day as a chance to create a positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. We offer a competitive salary and a full comprehensive benefit package to full-time employees: DEPARTMENT: Center Director REPORTS TO: Center Director FLSA STATUS: Non-Exempt Job Summary: Provides administrative support to the Center Director. Maintains schedules, reports control, and significant incident report log. Duties: Composes routine and general type correspondence requiring knowledge of subject matter. Answers and screens incoming calls to Center Director’s office and also screens visitors. Arranges meetings and appointments and keeps Center Director advised of scheduled appointments and commitments. Reviews incoming and outgoing correspondence and distributes same, making notes as to action taken and follow up on commitments and assignments. Contacts Directors and Managers to relay information from the administrative office. Edits correspondence from various departments written for the Center Director’s signature. Develops and maintains a comprehensive filing system. Responsible for file security and purging files periodically based on what the Center Director considers no longer of value to the office. Maintains reports control log; reminds management staff of pending due dates. Maintains significant incident report log; reminds responsible staff of pending due dates. Prepares special reports by pulling data from the Job Corps Suite of Applications. Obtains departmental information to prepare PPT presentations for meetings, assessments, or other events. Attends meetings and prepares and distributes minutes of these meetings. Keeps record of all reports sent from Center and ensures they are mailed on proper date and develops tickler system to ensure timely submission of responses requested from company and DOL. Models, mentors, and monitors career success standards. Ensures the safety, health, and security of students, staff, and property. Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures. Maintains good housekeeping in all areas and complies with safety practices. Helps students become more employable through continuous reinforcement. Participates in PRH mandated staff training. Failure to participate may result in disciplinary action up to and including termination. Performs other duties as assigned within the individual’s scope and capabilities.

Requirements

High school diploma or general education degree (GED) required.
One year secretarial experience required.
Must be proficient in MS applications including Word, Excel, and PPT.
One year experience with a valid state driver’s license required.

Nice To Haves

Associates in Business Degree preferred.

Responsibilities

Composes routine and general type correspondence requiring knowledge of subject matter.
Answers and screens incoming calls to Center Director’s office and also screens visitors.
Arranges meetings and appointments and keeps Center Director advised of scheduled appointments and commitments.
Reviews incoming and outgoing correspondence and distributes same, making notes as to action taken and follow up on commitments and assignments.
Contacts Directors and Managers to relay information from the administrative office.
Edits correspondence from various departments written for the Center Director’s signature.
Develops and maintains a comprehensive filing system. Responsible for file security and purging files periodically based on what the Center Director considers no longer of value to the office.
Maintains reports control log; reminds management staff of pending due dates.
Maintains significant incident report log; reminds responsible staff of pending due dates.
Prepares special reports by pulling data from the Job Corps Suite of Applications.
Obtains departmental information to prepare PPT presentations for meetings, assessments, or other events.
Attends meetings and prepares and distributes minutes of these meetings.
Keeps record of all reports sent from Center and ensures they are mailed on proper date and develops tickler system to ensure timely submission of responses requested from company and DOL.
Models, mentors, and monitors career success standards.
Ensures the safety, health, and security of students, staff, and property.
Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures.
Maintains good housekeeping in all areas and complies with safety practices.
Helps students become more employable through continuous reinforcement.
Participates in PRH mandated staff training. Failure to participate may result in disciplinary action up to and including termination.
Performs other duties as assigned within the individual’s scope and capabilities.