Executive Assistant

MongoDB • Palo Alto, CA

10h • Onsite

About The Position

MongoDB is seeking an Executive Assistant to support our Chief Information Officer and one IT Executive. The role will be based out of our Palo Alto office. Your day will consist of managing and prioritizing a steady stream of requests, meetings and trips. You will work closely with the IT Organization to ensure your executives are available and prepared to make business decisions in a timely and efficient manner. The right candidate will be able to balance the priorities of their executive alongside broader stakeholder needs, and be ready to step in wherever support is needed. You should feel comfortable partnering with senior leaders and executive assistants to coordinate meetings and other business activities. You should be able to manage multiple workstreams with strong attention to detail, ensuring accuracy and discretion when handling sensitive information. You should be comfortable working in a fast-moving environment with shifting priorities, contributing structure, efficiency, and a high degree of organization to the executive’s priorities and broader team outcomes.

Requirements

• 4+ years experience supporting senior executives, or other relevant experience working directly with executives
• Flexibility to come into the Palo Alto office as needed to support events and initiatives
• Ability to support additional executives as needed to support the adapting needs of the business
• Bachelor's Degree or equivalent work experience is preferred
• Extremely well organized and detail-oriented
• Excellent verbal and written communication skills
• Discretion with highly sensitive information
• Experience booking both domestic and international travel
• Strong awareness and comfort operating across multiple time zones
• Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools
• Creative, flexible, and innovative team player
• Desire for continuous improvement through learning and development
• Ability to adapt and work autonomously with little direction while over communicating to ensure desired outcomes are clear

Responsibilities

• Proactively support two IT executives based out of the Palo Alto Office
• Manage the executives’ calendars meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and large team events
• Collaborate with peers and ensure alignment on key business meetings
• Assist with special assignments/projects, as needed while exercising sound judgment, and seeing beyond the day-to-day to anticipate changing priorities
• Track action items and key issues to closure with a high degree of integrity and accountability
• Manage all travel logistics and associated expenses, and be ready to handle last-minute changes
• Schedule, plan, and execute quarterly offsites and team events
• Build relationships with key stakeholders in your executives internal and external network

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level