Executive Assistant

Enlyte • Chicago, IL

4d • $28 - $36 • Hybrid

About The Position

The Executive Assistant (EA) provides high‑level administrative and business support to a group of 4–5 senior executives. This role is responsible for managing complex and frequently changing calendars, coordinating domestic and international travel, handling executive correspondence, supporting onsite meetings and visitors, and serving as a trusted liaison between executives, internal teams, and external business partners.
Schedule:
Full-time, Mon-Thurs onsite/in office 8:30am-5:30pm
Remote on Fridays
Flexibility and willingness to work extended or unpredictable work hours when necessary
The EA is expected to proactively assess and anticipate executive needs, exercise sound judgment, and independently resolve administrative matters to keep leaders focused on business priorities. The ideal candidate is enthusiastic, professional, self‑directed, and highly organized, with exceptional communication skills, strong attention to detail, and a high degree of integrity.

Requirements

• College degree or equivalent work experience.
• Prior experience working for senior-level executives required.
• 5+ years previous administrative and/or personal assistant experience required.
• Flexibility and willingness to work extended or unpredictable work hours when necessary.
• High degree of integrity and judgment in handling and processing confidential and sensitive information of both a business and/or personal nature.
• Ability to effectively manage shifting priorities with flexibility and accuracy, and prioritize multiple requests based on own judgment of importance/need.
• Strong working knowledge of Microsoft Outlook and Teams.
• Microsoft Office proficient (i.e., Word, Excel, PowerPoint)
• Detail-oriented with exceptional time management and organization skills.
• Highly developed interpersonal skills, including poise, tact and diplomacy.
• Exceptional oral and written communication skills.
• Client-focused, team-oriented, and results-driven.
• Enthusiastic, self-motivated, proactive and resourceful.
• Full-time, Mon-Fri, 8:30am-5:30pm (remote on Fridays)
• Flexibility and willingness to work extended or unpredictable work hours when necessary.

Nice To Haves

• Experience supporting remote or often traveling executives a plus.

Responsibilities

• Provide comprehensive business support for executives, including calendaring, travel, correspondence, research, and event planning.
• Develop a strong understanding of the executive’s goals, priorities and working styles to effectively anticipate deliverables and follow-up when necessary.
• Manage complex calendars, schedule meetings, appointments and conference calls; prioritize and shift as business needs change.
• Coordinate and arrange domestic and international travel, meeting logistics, conference registrations and related materials.
• Schedule and organize complex activities such as meetings, domestic and international travel, conference registrations, and all related arrangements.
• Proactively and effectively manage email and telephone communications; use good judgment, offer potential solutions, and escalate as needed.
• Serve as a key point of contact for internal stakeholders, external partners and office visitors.
• Provide administrative support to other members of the leadership team as needed.
• Demonstrate a sense of urgency, initiative, responsiveness and attention to detail.
• Support special projects and other duties as assigned.

Benefits

• We’re committed to supporting your ultimate well-being through our total compensation package offerings that support your health, wealth and self. These offerings include Medical, Dental, Vision, Health Savings Accounts / Flexible Spending Accounts, Life and AD&D Insurance, 401(k), Tuition Reimbursement, and an array of resources that encourage a lifetime of healthier living. Benefits eligibility may differ depending on full-time or part-time status. Compensation depends on the applicable US geographic market. The expected base pay for this position ranges from $28 - $36 hourly, and will be based on a number of additional factors including skills, experience, and education.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive