Executive Assistant

Comfort Systems USA • Houston, TX

3d

About The Position

The Executive Assistant provides high-level administrative and operational support to senior executives within a fast-paced corporate environment. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while maintaining professionalism and confidentiality. The ideal candidate is proactive, detail-oriented, and capable of anticipating executive needs. Comfort Systems USA is composed of more than 45 operating companies in over 170 locations across the United States. We are a leading building and service provider for mechanical, electrical and plumbing building systems. We take great pride in knowing that the work we do can improve the lives of those around us. Our national footprint means that we have career opportunities across the USA, ranging from entry-level field and office positions to experienced professionals who support a wide range of projects.

Requirements

• Associate’s or Bachelor’s degree preferred, or equivalent work experience
• 3–5+ years of experience supporting senior executives in a corporate environment
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Demonstrated ability to manage competing priorities and work independently
• High level of professionalism, integrity, and confidentiality

Nice To Haves

• Experience supporting C-suite or executive leadership
• Familiarity with enterprise systems (e.g., Workday, Concur, SharePoint)
• Experience coordinating domestic and international travel
• Strong problem-solving and decision-making skills

Responsibilities

• Manage executive calendars, including scheduling meetings, travel arrangements, and conference calls
• Serve as a primary point of contact between executives and internal/external stakeholders
• Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials
• Coordinate and support executive meetings, including agendas, minutes, and follow-ups
• Handle confidential and sensitive information with the highest level of discretion
• Track deadlines, action items, and priorities to ensure timely completion
• Assist with expense reports, invoices, and budget tracking as needed
• Support special projects and initiatives as assigned
• Maintain organized electronic and physical filing systems

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree