Executive Assistant
About The Position
Our associates celebrate lives. We celebrate our associates. Position Overview LHT Consulting Group is seeking a highly skilled, exceptionally organized Executive Assistant/Project Coordinator to provide comprehensive administrative and project support to the CEO | President and Executive Advisors. This role requires a polished professional who thrives in a dynamic, fast-paced environment, demonstrates impeccable discretion, and anticipates needs before they arise. The ideal candidate is resourceful, proactive, and detail‑obsessed—equally comfortable managing executive priorities as they are coordinating project timelines, documentation, and communication across teams. Overview LHT Consulting Group is seeking a highly organized, proactive Executive Assistant/Project Coordinator to support the CEO | President and Executive Advisors. This hybrid role blends high-level executive support with project coordination, requiring exceptional communication, discretion, and multitasking abilities.
Requirements
- High School Diploma/GED required; bachelor’s degree preferred.
- 5+ years of experience in an executive support role within an office environment.
- 2+ years of experience in project coordination or administrative project support.
- Expert-level proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Familiarity with project management tools and document-sharing platforms.
- Strong written and verbal communication skills with the ability to interact across all organizational levels.
- Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
- Proven discretion and ability to maintain strict confidentiality; NDA required.
- Ability to pass U.S. Secret Service and/or Dignitary Protection background checks.
- Exceptional attention to detail, follow-through, and organizational capabilities.
- Customer service mindset with a refined sense of hospitality and professionalism.
- Proactive, self-directed, and creative problem-solving approach.
- Ability to anticipate executive needs and adapt quickly to shifting priorities.
- High level of discretion; NDA required
- Ability to pass U.S. Secret Service and/or Dignitary Protection background check
- Highly organized, proactive, and detail-oriented
Nice To Haves
- Experience supporting high-net-worth individuals or notable clients preferred.
- Understanding of funeral service and/or event management is a plus, but not required.
- Understanding of funeral service and/or event management is a plus, but not required.
- Canva experience a plus
Responsibilities
- Manage calendars, schedules, and agendas for the CEO and Executive Advisors.
- Coordinate meetings, events, briefings, and executive engagements.
- Screen and manage correspondence, including email triage, drafting responses, and maintaining organized archives.
- Handle incoming calls with professionalism; route inquiries and provide accurate information as needed.
- Prepare, edit, and format presentations, and executive documents using Word, Excel, PowerPoint, and Canva.
- Arrange travel, accommodations, and itineraries.
- Track and prepare expense reports and reimbursement documentation.
- Provide occasional personal support and maintain responsiveness outside standard business hours when necessary.
- Create and maintain project schedules, calendars, timelines, and task lists.
- Update project plans, maintain documentation, and ensure all records are current and accessible.
- Serve as the communication hub between team members, stakeholders, vendors, and clients.
- Assist with resource coordination, including ordering, tracking, and allocating materials.
- Identify risks, delays, or issues and proactively escalate or resolve them.
- Support day‑to-day project operations to ensure timely and high‑quality deliverables.
- Manage executive calendars, schedules, travel, and correspondence
- Prepare and edit presentations, agendas, and documents
- Coordinate meetings, events, and logistics
- Maintain project timelines, documentation, and task tracking
- Serve as communication liaison between executives, teams, vendors, and clients
- Identify risks, resolve issues, and support day‑to-day project operations
- Provide occasional personal support and after-hours responsiveness when needed
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
