Executive Assistant

Hanna Interpreting Services•Spring Valley, CA

53d•$55,000 - $65,000•Onsite

About The Position

The Executive Assistant, reporting to the Human Resources Manager, is responsible for providing comprehensive support to our President and Chief Operating Officer. You will also manage all daily administrative, property, and office management tasks enabling the executive Team to focus on strategic growth and external relations. You will be responsible for managing the President's calendar and email, and acting as a vital liaison between the President and our Chief Operating Officer. Your support will be crucial in the combined oversight of our team of nearly 100 employees. This position is an onsite position and the schedule is from 7:30 AM to 4:30 PM.

Requirements

5+ years as an executive or personal assistant to high-level executives.
Superior ability to organize, prioritize, and multi-task in a fast-paced environment.
Excellent verbal and written communication; a polished, professional demeanor.
Proven ability to handle confidential information with integrity and discretion.
Ability to think on your feet, handle unexpected challenges, and find creative solutions independently.
Proficiency with Google Workspace, Microsoft Office, calendar and email management software, and other relevant administrative tools.

Nice To Haves

Experience in property or office management is a plus.

Responsibilities

Proactively manage the President’s calendar, prioritize emails, and handle communication to ensure they stay focused on high-level business activities.
Oversee building maintenance, manage office supplies and facilities, organize common spaces, and ensure smooth day-to-day operations for both the office and building.
Complete various administrative duties, including document management, travel arrangements, expense tracking, and meeting preparation.
Serve as a bridge between the President, COO, and staff, ensuring smooth communication and follow-up on key projects and initiatives across departments.
Keep the President on track, providing reminders and preparing them for meetings or events.
Act as a sounding board, providing critical feedback and helping them prioritize key tasks.
Oversee special projects, both personal and business-related, to support efficiency in the President’s workload.
Aid in daily decision-making by presenting well-organized summaries and actionable insights for the President.