Executive Assistant

Obra Capital, Inc.•New York, NY

23d•$100,000 - $130,000•Onsite

About The Position

Obra Capital is seeking a highly capable Executive Assistant to support the firm’s Senior Investment Professionals in its New York (Midtown) office. This role requires a seasoned administrative professional who can operate with a high degree of judgment, confidentiality, and autonomy while managing multiple priorities in a demanding investment management environment. The Executive Assistant will also serve as a liaison with the Board of Directors, investors, and senior stakeholders.

Requirements

Minimum of 5+ years of experience as an Executive Assistant supporting senior executives or C-level leadership within a financial services organization.
Proficiency with Microsoft Office (Word, Excel, PowerPoint) with particular ability to handle multiple calendars via Outlook
Experience booking travel and hotel accommodations, managing expenses, scheduling off-sites.
Professional demeanor with a strong client facing skills.
Ability to handle any ad-hoc scheduling conflicts such as urgent client meetings or travel delays and cancellations
Exceptional organizational, project management, and multitasking skills
Strong written and verbal communication skills
Demonstrated ability to operate effectively in a fast-paced, high-expectation environment
Service-oriented mindset with strong interpersonal skills
Ability to anticipate needs, problem-solve independently, and exercise discretion
Team-oriented with a proactive and flexible approach

Responsibilities

Provide high-level administrative support to C-suite executives, including complex calendar management and scheduling
Manage sensitive and confidential matters with discretion and sound judgment
Arrange domestic and international travel and accommodations; prepare and submit expense reports
Coordinate and organize internal and external meetings
Prepare and edit Word, Excel, and PowerPoint materials, including presentations, agendas, reports, and briefing materials
Draft and prepare correspondence for executives, including communications related to board matters and internal announcements
Serve as a professional point of contact for investors, board members, and senior stakeholders
Manage executive contacts and maintain accurate records
Screen calls and emails; respond to inquiries and route matters appropriately
Maintain responsiveness to emails, texts, and calls, with some availability outside normal business hours
Welcome and coordinate visits for executive guests
Provide light office management support (mail, supplies, copier coordination, breakroom upkeep)
Provide coverage for other administrative team members during PTO