Executive Assistant

RTX

1d•Remote

About The Position

Joining Collins Aerospace isn’t just about finding a job; it’s about embarking on a journey to redefine the future of aerospace technology. Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market. We are seeking to fill the important role of Executive Assistant who will provide high-level administrative support. This position must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships. In this position the role holder will handle and have access to confidential information and will be expected to work with integrity and trust. The role holder will interface with individuals on all levels across the organization who may be within the VP’s functional organization or within any other part of the business. This requires a professional customer service approach towards all interactions.

Requirements

Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience
Experience as an Executive Assistant or Administrative Assistant supporting senior level or executive level leaders.

Nice To Haves

Experience using Zoom and Microsoft Office (Outlook, OneNote, PowerPoint, Word, Teams, or Excel, etc.)
Experience with calendar management, meeting scheduling and coordination, event planning, and generation of travel and expense reports.
Experience supporting multiple executives concurrently in a fast-paced environment
Familiarity with corporate travel booking tools and expense systems.
Experience coordinating off-site meetings or events as needed.

Responsibilities

Managing executives’ calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules proactively based on last-minutes changes. This role provides support across multiple locations and time zones. Resolving all calendar conflicts effectively and efficiently. Exercise independent, professional judgment and discretion when managing priorities on behalf of executives.
Coordinate complex travel arrangements and complete expense reports and other associated tasking in a timely manner.
Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials.
Attend meetings and other functions as requested.
Assists lower-level staff in gathering, verifying and processing documentation
Work with other admins on various projects and assisting with improving processes where necessary.
May be responsible for following up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate person are notified.
Create standard work for travel, expense reporting, conference booking, catering, etc.
May provide executive assistant services as a direct assistant to Senior Executives.
Reviews drafts and finished documents for appropriate grammatical usage and answers questions relating to office operations and established policies and procedures.
Meeting preparations to include booking conference rooms, coordinating catering facilities, visitor workflows etc.
Maintain accurate & updated organization charts
This position will work during the core hours in either Eastern or Central time zone.

Benefits

Medical, dental, and vision insurance
Three weeks of vacation for newly hired employees
Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
Tuition reimbursement program
Student Loan Repayment Program
Life insurance and disability coverage
Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
Birth, adoption, parental leave benefits
Ovia Health, fertility, and family planning
Adoption Assistance
Autism Benefit
Employee Assistance Plan, including up to 10 free counseling sessions
Healthy You Incentives, wellness rewards program
Doctor on Demand, virtual doctor visits
Bright Horizons, child and elder care services
Teladoc Medical Experts, second opinion program
And more!