Executive Assistant

kate spade new york•New York, NY

17d•$85,000 - $95,000

About The Position

Since its launch in 1993 with a collection of six essential handbags, Kate Spade New York has always been colorful, bold, and optimistic. Today, it is a global lifestyle brand that designs extraordinary things for the everyday, delivering seasonal collections of handbags, ready-to-wear, jewelry, footwear, home décor, and more. Known for its rich heritage and unique brand DNA, Kate Spade New York offers a distinctive point of view and celebrates communities of women around the globe who live their perfectly imperfect lifestyles. Kate Spade New York is part of the Tapestry portfolio – a global house of brands committed to stretching what’s possible. A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive. Visit Our People page to learn more about Tapestry's commitment to equity, inclusion, and diversity. Job Title: Executive Assistant Primary Purpose: The Executive Assistant will provide administrative support to the VP, Global Customer Experience and Merchandising Product Strategy and the VP, Global Visual Experience by leading day-to-day activities, calendar scheduling, expenses and special projects. The successful individual will leverage their proficiency in administration to… Manage calendars of multiple executives to ensure successful key meetings and recurring TBs with team and cross-functional partners. Develop and maintain excellent relationships with internal administration staff, cross functional teams, external partners and vendors to facilitate meetings. Manage logistics for in-person or virtual meetings led by team members including organizing agendas, booking meeting rooms, preparing written materials, managing catering, etc. Provide technical support when needed (which may include submitting IT requests, remote trouble shooting). Manage Microsoft Teams: create, edit and administer channel(s) Responsible for managing the travel expense budget and use discretion to approve or disapprove of travel according to company policy and to manage total travel expense spend. Prepare Travel & Expense reports, reconcile corporate card expenses and uphold company T&E policies. Manage Buying Hub process for department; assist with creation of suppliers/contractors, processing purchase orders and invoices. Interface with various departments on behalf of executives to resolve issues and inquiries. Support team culture through organization of celebration and milestone moments. Assist and create correspondences, presentations, agendas and reports as necessary. Provide oversight or support for ad hoc projects as necessary. Special Projects: Support team culture through organization of celebration and milestone moments Project management for ad-hoc department programming Assist and create correspondences, presentations, agendas, reports and projects as necessary Plan, execute, and evaluate projects according to predetermined timelines and budgets Build and manage project teams plan and designate project resources, develop detailed project schedules and work plans, monitor progress, inform stakeholders, and ensure quality control throughout project life cycles

Requirements

5+ years of experience required, preference in fashion/administrative field; a combination of education and experience will be considered
Excellent Outlook Calendar experience.
Proficient in Microsoft Word, Excel, PowerPoint; Mac knowledge preferred
Experience interacting with executives at all levels
Must be highly organized with the ability to handle multiple priorities at once.
Must have strong verbal and written communication skills.
Must be a collaborative, team player with great initiative and ability to lead a team.
Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness.
Excellent ability to maintain composure and effectiveness in a fast paced environment.
Superior follow through skills, detail and customer service oriented.

Responsibilities

Manage calendars of multiple executives to ensure successful key meetings and recurring TBs with team and cross-functional partners.
Develop and maintain excellent relationships with internal administration staff, cross functional teams, external partners and vendors to facilitate meetings.
Manage logistics for in-person or virtual meetings led by team members including organizing agendas, booking meeting rooms, preparing written materials, managing catering, etc.
Provide technical support when needed (which may include submitting IT requests, remote trouble shooting).
Manage Microsoft Teams: create, edit and administer channel(s)
Responsible for managing the travel expense budget and use discretion to approve or disapprove of travel according to company policy and to manage total travel expense spend.
Prepare Travel & Expense reports, reconcile corporate card expenses and uphold company T&E policies.
Manage Buying Hub process for department; assist with creation of suppliers/contractors, processing purchase orders and invoices.
Interface with various departments on behalf of executives to resolve issues and inquiries.
Support team culture through organization of celebration and milestone moments
Assist and create correspondences, presentations, agendas and reports as necessary.
Provide oversight or support for ad hoc projects as necessary.
Support team culture through organization of celebration and milestone moments
Project management for ad-hoc department programming
Assist and create correspondences, presentations, agendas, reports and projects as necessary
Plan, execute, and evaluate projects according to predetermined timelines and budgets
Build and manage project teams plan and designate project resources, develop detailed project schedules and work plans, monitor progress, inform stakeholders, and ensure quality control throughout project life cycles