Executive Assistant

The Gay & Lesbian Community Center of Southern Nevada•Las Vegas, NV

8d•$57,000 - $67,000

About The Position

The Executive Assistant will provide high-level administrative support to the CEO and other senior staff. This role requires a proactive, organized, and detail-oriented individual who can handle multiple tasks efficiently and effectively. The Executive Assistant will be a key player in ensuring the smooth operation of the executive office and supporting the organization's overall mission.

Requirements

Bachelor’s degree or equivalent experience preferred
Minimum of 3-5 years of experience in an executive assistant or administrative role, preferably in a non-profit setting.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Has a driver’s license and can operate a vehicle.
Ability to handle sensitive information with discretion and maintain confidentiality.
Strong interpersonal skills and the ability to work effectively with diverse groups of people.
Demonstrated ability to take initiative and work independently as well as part of a team.
Passion for the mission of The Center.

Responsibilities

Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
Prepare and edit correspondence, communications, presentations, and other documents.
Conduct research, compile data, and prepare reports for consideration and presentation by executives.
Organize and coordinate meetings, including board meetings, committee meetings, and staff meetings.
Prepare agendas, take minutes, and distribute materials before meetings.
Follow up on action items and ensure timely completion.
Handle confidential information with discretion and maintain the highest level of confidentiality.
Draft and manage communication on behalf of the Executive Director/CEO.
Assist with special projects and initiatives as directed by the CEO.
Track project progress, manage timelines, and ensure deadlines are met.
Collaborate with team members to ensure successful project execution.
Oversee office supplies and equipment, ensuring the office is well-organized and functions efficiently.
Manage the organization’s contact database and maintain accurate records.
Provide support to other team members as needed.
Assist in planning and coordinating organizational events, including fundraising events, conferences, and community outreach activities.
Handle logistics, invitations, and other event-related tasks.