Executive Assistant

JAGS Mechanical•Cincinnati, OH

12d•$65,000 - $85,000•Onsite

About The Position

Are you ready to make a meaningful impact at the highest level of leadership? JAGS Mechanical is searching for a highly flexible, extremely detail-oriented full-time Executive Assistant to join our Cincinnati, OH team. THE PERKS OF JOINING US This full-time, onsite opportunity offers a competitive pay range of $65,000 – $85,000/year plus bonuses, along with valuable benefits like a work laptop and screens you can take home. OUR EXCELLENT BENEFITS AND PERKS 401(k) with employer match Health, vision, and dental insurance (premiums are 80% employer-paid) Short- and long-term disability (100% employer-paid) Paid vacation Holidays Sales budget for customer lunches and gifts You will work in-office Monday through Friday from 8 am to 5 pm . The workload will ebb and flow according to the needs and schedule of the executive you support, offering variety and the chance to adapt your workday in meaningful ways. MORE ABOUT US At JAGS, we see ourselves as more than just a business; we're a community of innovators excited to merge modern ideas with time-honored practices. Our goal is to set new industry benchmarks by designing comfortable, efficient spaces. We emphasize teamwork, provide opportunities for personal and professional growth, and foster a culture that honors accomplishments while supporting each individual's path. YOUR DAY-TO-DAY As the Executive Assistant, you will serve as a true force multiplier for the CEO, managing their calendar, priorities, and personal errands so they can focus on revenue, strategy, and leadership. Your day will include handling executive-level communications, coordinating emails and internal announcements, preparing meeting agendas and notes, and ensuring decisions turn into action. You will support financial and operational visibility by tracking KPIs, preparing reports, organizing budgets and contracts, and keeping leadership dashboards up to date. You will handle confidential administrative tasks such as HR coordination, vendor paperwork, insurance, licensing, and legal documents, as well as take on special projects. At times, you will act as a light operations or project coordinator, ensuring that cross-department initiatives move forward and bottlenecks are addressed before they become problems. Your work will be dynamic, essential, and central to the executive team's success. Here's what you need to become our Executive Assistant: If you're motivated to help drive a leadership team's success and want to work in a fast-paced, impactful environment, we invite you to apply now through our mobile-friendly application. Must have the ability to pass a background check and drug screening test.

Requirements

Proficiency in Microsoft Office and Google Suite
Experience in building processes and managing a CEO's schedule
Familiarity and optimism about Artificial Intelligence
Highly flexible and extremely detail-oriented
Ability to adapt to changing priorities
Must have the ability to pass a background check and drug screening test.

Responsibilities

Managing the CEO's calendar, priorities, and personal errands
Handling executive-level communications
Coordinating emails and internal announcements
Preparing meeting agendas and notes
Ensuring decisions turn into action
Tracking KPIs
Preparing reports
Organizing budgets and contracts
Keeping leadership dashboards up to date
Handling confidential administrative tasks such as HR coordination, vendor paperwork, insurance, licensing, and legal documents
Taking on special projects
Acting as a light operations or project coordinator