Executive Assistant

BlueCross BlueShield of South Carolina•Columbia, SC

16d•Onsite

About The Position

Performs front office functions. Provides executive support. Represents the company in a professional manner. Utilizes specialized knowledge, job experience, and attention to detail to handle day-to-day functions. Description Location: This position is full-time (40-hours/week) Monday-Friday in a typical office environment. You will work an 8-hour shift scheduled during our normal business hours of 8:00AM-5:00PM. It may be necessary, given the business need to work occasional overtime. You may be required to travel between buildings. This role is located at 17 Technology Circle Columbia, SC 29203 United States of America.

Requirements

Associate's Degree
2 years job related work experience
6 years of administrative support experience.
Excellent verbal, written and interpersonal communication skills.
Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Excellent organizational skills.
Good judgment.
Ability to handle confidential or sensitive information with discretion.
Ability to persuade, negotiate or influence.
Analytical or critical thinking skills.
Strong attention to detail.
Microsoft Office.

Nice To Haves

Experience managing high-dollar vendor invoices .
Advanced proficiency in Excel for spend tracking and reconciliation.
Ability to maintain asset inventories , including equipment tracking, warranty management, and replacement budgeting.
Proven calendar management expertise for senior executives, including scheduling with vendors, partners, and internal leaders .
Proficient in grammar, editing and written revisions.

Responsibilities

Manages front office functions.
Uses teamwork, leadership, and communication skills to ensure phones are answered, daily mail is processed, supplies are purchased, filing is completed, and equipment is maintained.
Performs advanced, diversified, and confidential administrative duties requiring comprehensive experience, skill, and knowledge of organization policies and practices.
Completes confidential spreadsheets and charts.
Validates and responds to data requests as needed.
Schedules and maintains calendar of appointments, meetings, and travel itineraries.
Coordinates related travel arrangements.
Prepares and distributes minutes of meetings.
Triages important phone calls to resolve routine and complex inquiries.
Processes daily mail, faxes and copies.
Participates in special projects.