Executive Assistant

TEKsystems

5d•$28 - $38•Onsite

About The Position

We are seeking a highly skilled, experienced Executive Assistant to provide direct, high‑level administrative and project management support to the Chief Executive Officer. This is a critical, visible role as the CEO’s right-hand person; you manage executive operations, board governance, communications, and complex scheduling. This position requires exceptional judgment, professionalism, and the ability to anticipate needs in a fast‑paced environment. Prior experience supporting a CEO and a Board of Directors/Trustees is required.

Requirements

3–5+ years of Executive Assistant experience supporting senior executives in a C‑suite environment.
Demonstrated experience supporting a Board of Directors or Trustees.
Bachelor’s degree preferred; equivalent professional experience considered.
Proficiency in Microsoft Office Suite and modern executive support technologies; experience with board portal systems (e.g., BoardEffect) highly preferred.
Exceptional written and verbal communication skills.
Strong project management and organizational abilities.
Ability to work independently while fostering a collaborative environment.
Experience in accounting, finance, or economics highly preferred.

Nice To Haves

Project management or coordination experience
Advanced administrative operations skills
Experience with governance documentation

Responsibilities

Serve as the primary administrative partner to the CEO, ensuring alignment with organizational and strategic priorities.
Manage a complex executive calendar, prioritizing high‑impact activities and proactively adjusting to shifting demands.
Anticipate needs and coordinate appropriate resources, information, and stakeholders.
Draft, edit, and prepare executive‑level communications, letters, memos, reports, and presentations.
Plan and manage CEO travel, meetings, retreats, and events, including logistics, briefing materials, and stakeholder coordination.
Research and resolve issues directed to the CEO, using discretion and sound judgment.
Act as the primary liaison to the Board of Trustees.
Draft, edit, and manage board policies, procedures, agenda drafts, and governance documents.
Prepare materials for board meetings, including timely distribution of board packets and related governance materials.
Transcribe board and committee meeting minutes; ensure accurate posting to the board portal (BoardEffect).
Coordinate with the CEO, CFO, and committee clerks to finalize meeting content and documentation.
Support governance education by preparing materials that enhance alignment with strategic priorities.
Organize and facilitate leadership and board retreats (on‑ and off‑site), including venue evaluation, vendor negotiations, budgeting, and logistical planning.
Create polished, confidential documents, analytics, and presentations for executive and board use.
Maintain organizational forms and documentation to ensure consistent branding, formatting, and archival standards.
Support workflow improvements, communication processes, and administrative efficiency across the organization.
Manage and execute a variety of projects that may have organizational‑wide impact.