Executive Assistant

HomeServices of America•Denver, CO

16d•$70,000 - $80,000

About The Position

Provide administrative support to executive and/or senior level management. Responsible for company executive(s) calendar, meetings, files, documentation, communications, travel arrangements and other office projects and activities.

Requirements

Associate’s degree in business or related major preferred; or equivalent work experience and knowledge.
Three to five years of administrative experience working with senior/executive management personnel.
Proficiency in Microsoft Office programs: Word, Excel, PowerPoint, Outlook.
Demonstrated organizational, analytical, problem-solving and time management skills.
Strong written communication, editing, proofing and grammar skills.
Effective verbal and interpersonal communication skills.
Ability to prioritize and handle multiple tasks and projects concurrently.
Demonstrated ability to maintain a high degree of confidentiality.
Leadership abilities and ability to work in a team environment.
Detail-oriented with the ability to work independently and responsibly with minimal supervision.

Nice To Haves

Notary public designation preferred.

Responsibilities

Provide phone support to executives, exhibiting a high degree of professionalism.
Oversee the electronic/hard copy mail management, including responding to routine correspondence and inquiries.
Provide oversight and coordination of meeting and conference call scheduling on company executives(s) calendar(s) including special meeting/program needs.
Prepare agendas, take and transcribe meeting minutes or provide back-up for this function.
Oversee the maintenance of department’s subject files and record retention.
Reconcile/process invoices, statements, forms and other paperwork.
Prepare correspondence and other reports/documentation for executive review/signature as appropriate. May follow-up on communications for president and company executives requiring action or response to ensure deadlines are met and appropriate action taken.
Closely manage all aspects of travel arrangements including air, ground, and hotel. May review and approve management travel and entertainment expenses.
Coordinate and/or assist planning for various events, functions, promotions, training and educational seminars and meetings.
Ensure brokers are fluent in the CRM and can use it on a daily basis, as desired by each broker.
Ensure brokers have profiles on all real estate portals, and remove profiles when brokers separate.
Perform additional responsibilities as requested or assigned.
Provide support to branch managers and department heads on various issues.
Provide support to the company Foundation and for Diversity initiatives.
Act as liaison between department leaders, with assistance on various inter-department initiatives as needed.