Executive Assistant

Pilot Fiber•New York, NY

12d•$85,000 - $120,000

About The Position

Pilot is a modern connectivity company based in New York City. We deliver fiber-optic internet and network services to businesses with no contracts, backed by a 100% uptime guarantee and 24/7 proactive support. We're a passionate, close-knit team that believes businesses have more important things to worry about than their internet connection. Our top priority is enabling extraordinary work across all industries with connectivity solutions that are adaptive, agile, and designed with the customer in mind.

Requirements

5+ years of experience as an Executive Assistant, Administrative Business Partner, or in a comparable executive support role
Adept at working in a fast-paced environment while remaining flexible, proactive, and resourceful; ability to handle ambiguity and remain calm under pressure
Strong capacity for building and maintaining effective relationships across all levels, and proven ability to collaborate effectively with diverse, cross-functional teams; demonstrates a high level of integrity and acts as a positive influence
Demonstrated a high level of professionalism in managing external partnerships and handling sensitive or confidential information with utmost discretion
Exceptional organizational and analytical skills, including the ability to streamline executive workflows and utilize data to inform decision-making
Ability to anticipate needs proactively, manage ambiguity, and thrive in fast-paced environments
Demonstrated commitment to quality execution with meticulous attention to detail and excellent organizational skills
Excellent prioritization, time-management, and problem-solving skills, ability to anticipate needs and effectively multitask
Exceptional communication and presentation skills, both written and verbal
Tech savvy with high proficiency in Google Workspace; adept at navigating new software applications quickly
Ability to work onsite up to five days a week when required, and comfortable working outside traditional business hours when needed

Responsibilities

Provide project and administrative support to the CEO and Leadership Team; understand priorities and help drive strategic planning and project execution
Manage the planning and execution of leadership, board, and other key company meetings and events, ensuring alignment and efficient use of time and resources; execute logistics including scheduling, agenda development, capturing and tracking meeting notes and action items, and setup; ensuring effective communication and follow-through
Manage and support the seamless execution of cross-functional projects and initiatives
Work with key stakeholders to manage and execute business operations processes, including but not limited to diligence requests, corporate insurance, contract management, and other processes and programs as required
Develop and implement systems and processes to improve operational workflows utilizing company tools and technologies
Manage administrative needs for the CEO and Leadership Team, including but not limited to creating, preparing and editing correspondence, presentations, and other documentation, managing calendars, scheduling meetings, administering expense reports, and arranging travel, while ensuring effective prioritization
Assist with other projects and administrative support needs as assigned