Executive Assistant

Solari•Tempe, AZ

16d•Hybrid

About The Position

The Executive Assistant supports Solari’s executive-level leadership with dedicated administrative support. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

Requirements

Well-organized and flexible self-starter
Demonstrated ability to multitask, learn quickly, and work well independently and as part of a team
Attention to detail in composing, typing, and proofing materials or data input
Ability to work in a fast-paced environment, while managing multiple tasks and priorities, and meeting deadlines
Excellent interpersonal skills, displaying tact and diplomacy, and maintaining effective working relationships
Excellent verbal and written communication skills.
Ability to act professionally and maintain appropriate boundaries with clients and staff.
Ability to report as scheduled to work, meetings, training, and job-related activities prepared and as scheduled.
Ability to consistently demonstrate compassion and meet people with compassion; Effort, every interaction deserves my best effort; and Ownership, which drives the company's success.
Maintains an open and accepting mindset by being an active learner, participating in discussions with others, trying new approaches and ideas, and being self-aware and self-reflective for continual personal, professional, and leadership growth.
5 - 7 years of experience in the field, required
Project management software experience required
AI tools experience required
Employees must maintain a stable and secure private home internet with a minimum of 50Mbps download and 5Mbps upload, and an average jitter less than 20% of latency.

Nice To Haves

Associate's Degree, Preferred
Supervisory experience, Preferred

Responsibilities

Provide executive leadership with extensive and continuous calendar management, travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.
Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications.
Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets, and ordering equipment, etc.
Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.
Ensure that executive leadership is informed of priorities, deadlines, and challenges.
Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
Complete accurate and detailed leadership department expense reporting and other departmental reports.
Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
Maintain confidentiality in all aspects of team and company information.
Operate independently with minimal supervision, while maintaining open communication and collaboration with supervisor and team to improve group processes.
Provide back-up administrative support to other departments, as necessary.
Other duties as assigned

Benefits

Friendly work environment
Generous paid time off (PTO)
Health benefits (Medical/Dental/Vision) that start the first of the month following the hire date
Competitive compensation
Convenient office locations and Hybrid Schedule
On-site fitness room free to all employees (Tempe Office)
Basic Life Insurance
Voluntary Life, Spouse, Child Insurance
Critical Illness w/free dependents
Critical Illness Spouse
Short Term & Long Term Disability- Starts first of the month after 90 days of employment
401K & 401K Roth - Starts first of the month after 90 days of employment
United Pet Care
LifeLock for identity theft
LYRA EAP Program- 25 free sessions for mental health per family member