Executive Assistant
About The Position
Beacon Clinic was founded for the purpose of delivering a level of care that we, as a team, can all be proud of. We are a patient-focused healthcare center that is committed to providing the highest quality of medical care and supportive services. We were founded in 2018 by Dr. David Bartels, focusing on cancer and blood conditions. Today, we provide care services to Medical Oncology and Hematology, Radiation Oncology, Rheumatology, and Urology patients. We are also dedicated to advancing the field by engaging in clinical research and offering our patients the opportunity to participate in various clinical trials. Learn more about us at our website. We are seeking an experienced and motivated Executive Assistant to provide high level administrative support to the C suite within a fast-paced healthcare organization. This role manages complex schedules, ensures effective communication and coordination across departments, and supports strategic initiatives that advance organizational priorities. The ideal candidate is proactive, highly organized, and comfortable navigating sensitive and confidential information in a healthcare environment.
Requirements
- Experience supporting multiple executives simultaneously
- Familiarity with healthcare terminology, compliance requirements, and organizational structures
- Project coordination or process improvement experience
- Bachelor’s degree in business administration, healthcare administration, or related field strongly preferred
Nice To Haves
- 5+ years of executive administrative experience, preferably supporting senior leadership
- Experience in healthcare administration or a regulated industry strongly preferred
- Strong written and verbal communication, and organizational skills
- High degree of professionalism, discretion, and judgment
- Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
- Proven ability to manage multiple priorities and work proactively
- Strong problem-solving and organizational skills
Responsibilities
- Manage complex calendars, scheduling, and coordination of internal and external meetings for multiple C suite executives
- Prepare executives for meetings, including creating agendas, assembling briefing materials, and tracking follow-up actions
- Serve as a liaison between the C suite and internal teams, providers, board members, and external partners
- Draft, edit, and proofread correspondence, presentations, reports, and other executive-level documents
- Support executive travel planning, including itineraries, logistics, and expense reporting
- Maintain understanding of organizational priorities to effectively manage competing demands
- Help coordinate board meetings, leadership retreats, and organizational events
- Track key deadlines, deliverables, and strategic initiatives to ensure timely completion
- Safeguard highly confidential information in compliance with HIPAA and organizational policies
- Support special projects and process improvements across the administrative and executive teams
Benefits
- Generous Paid Time Off
- 8 paid, closed-clinic holidays
- Health Insurance, including dental and vision
- 401(k) Plan
- Gym membership
- Professional Development Fund
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What This Job Offers
Job Type
Full-time
Career Level
Executive
