Executive Assistant

Bancroft•Cherry Hill Township, NJ

33d•$80,000 - $85,000•Onsite

About The Position

Bancroft is seeking a highly skilled Executive Assistant to provide advanced, high-level administrative support to the President and executive leadership team. This role requires the ability to operate with little to no direction, using broad knowledge, sound judgment, and a high degree of professionalism. The Executive Assistant works independently, proactively managing priorities, anticipating needs, and determining the most effective approach to accomplishing work objectives. This position plays a critical role in identifying, following through on, and resolving a wide range of issues. Responsibilities include coordinating and managing both large-scale and smaller events, initiatives, and programs on a routine basis, while supporting the efficiency and effectiveness of the executive team. Bancroft is a leading service-provider for children and adults with autism, other intellectual or developmental disabilities, and those in need of neurological rehabilitation. We provide a full continuum of highly effective services, including special education schools, vocational training, day and residential programs, both on-campus and in the community, and in-home and outpatient rehabilitation services. We provide services in New Jersey and Delaware. As a nonprofit organization, we are solely committed to supporting people with special needs and their families, to help make it One World. For Everyone.

Requirements

High school diploma or equivalent required; bachelor’s degree preferred.
Minimum of seven (7) years of progressively responsible administrative experience required
Strong written and verbal communication skills with the ability to interact effectively across all levels of the organization
Excellent interpersonal skills, including professionalism, discretion, tact, diplomacy, and sound judgment
Proven ability to work independently, prioritize competing demands, and manage multiple tasks in a fast-paced environment
Demonstrated problem-solving skills with the ability to anticipate needs and take proactive action
High level of organizational and time-management skills with strong attention to detail
Proficiency with standard office equipment and technology
Advanced computer skills with an emphasis on Google Workspace, Microsoft Word, PowerPoint, Excel, and related data management tools
Strong typing, recordkeeping, and document management skills
Ability to responsibly delegate work, monitor progress, and provide guidance, leadership, and training to others as appropriate

Nice To Haves

Three (3) or more years of experience providing direct support to an executive or executive leadership team strongly preferred

Responsibilities

Provide advanced administrative support to the President and Executive Team, including screening and responding to phone and email inquiries on their behalf
Draft, proofread, and edit a wide range of documents, from routine correspondence to highly complex and confidential materials
Manage, maintain, and safeguard sensitive and confidential files, records, and communications
Independently open, distribute, prioritize, and proactively respond to or redirect incoming communications
Maintain and manage calendars for the President and Board of Trustees, proactively scheduling meetings and appointments
Prepare executives for meetings by coordinating presentations, handouts, background materials, and logistics
Plan and coordinate preparations for Board and Board Committee meetings, President’s Council/SVP, Executive Team, and leadership meetings, including agendas, invitations, materials, and meeting logistics
Arrange and manage complex domestic travel and meeting logistics for executive leadership
Record accurate meeting minutes and distribute approved minutes as appropriate
Support relationship management efforts for the President and Executive Team in collaboration with the Development team and other internal partners
Keep executives informed of routine and non-routine matters requiring timely attention, exercising sound judgment and discretion
Respond to routine and complex inquiries independently, escalating sensitive or high-level issues as appropriate
Anticipate information needs and proactively compile, prepare, and disseminate materials to support executive decision-making
Serve as a liaison on behalf of executive leadership with internal departments, external partners, and stakeholders
Represent and speak on behalf of executive leadership across a variety of organizational matters as appropriate