Executive Assistant

Energy and Environmental Economics•San Francisco, CA

14d•$35 - $50•Onsite

About The Position

We are seeking a highly organized and proactive Executive Assistant to support our SF-based Partners in our SF office. This role provides comprehensive administrative, operational, and scheduling support to firm Partners and requires strong independent judgement, discretion, and the ability to prioritize in a fast-paced environment. Responsibilities include managing complex calendars, coordinating office operations, and supporting leadership initiatives. This fully onsite, Monday through Friday position is ideal for a professional who takes pride in supporting a seamless, efficient, and welcoming office environment. In partnership with People Operations, this individual will play a key role in keeping the SF office organized and running smoothly, contributing to process improvements and day-to-day coordination. The right candidate will handle responsibilities with professionalism and a positive, service-oriented mindset, always looking for ways to enhance efficiency and the workplace experience. The Executive Assistant serves as the central point of coordination for the SF Partner Team and San Francisco office operations. This role is essential to maintaining structure and efficiency across the firm, overseeing the planning and coordination of complex meetings, travel, and expense processing for SF Partners, while also supporting office management responsibilities and west coast event coordination. The ideal candidate is accountable, adaptable, eager to learn, and driven to proactively solve problems and enhance operational effectiveness as the firm continues to grow. E3 has adopted a hybrid and flexible work environment that adapts to changing needs of projects and safety requirements. The EA role requires working out of our SF office throughout the work week. Must be able to work for extended hours in front of a computer screen and conduct meetings on the telephone and virtually.

Requirements

Bachelor's Degree and 3+ years of experience as an office administrator, office assistant or executive assistant
Ability to work onsite in the San Francisco office 5 days a week
Exceptional communication, organization, and customer service skills, with the ability to work across multiple teams and stakeholders.
Proven discretion and sound judgement when handling sensitive executive, client, and/or company information
Hands-on experience with office equipment (i.e. copiers, printers, scanners)
Familiarity with tools such as Microsoft Office Suite, SharePoint

Nice To Haves

Prior experience supporting executives in a fast-paced environment
Ability to maintain calm and professionalism while multi-tasking and managing competing priorities
Enthusiasm for fostering a positive, inclusive, sustainability-minded office culture
Prior experience with event coordination and or/supporting office-wide initiatives
Strong process-improvement mindset with examples of implementing operational effectiveness
Proactive problem-solver who anticipates needs and addresses issues before they escalate
Alignment with our mission to accelerate the transition to a low-carbon economy, and enthusiasm for contributing to the future of clean energy

Responsibilities

Collaborate with Partner Team as a strategic partner - anticipate needs, managing priorities and proactively driving solutions
Complex calendaring and management of schedules and travel across internal teams and clients; resolving conflicts and setting priorities as needed
Serve as liaison between Partners and internal and external stakeholders, representing leadership with professionalism and credibility
Handle confidential and sensitive information with a high level of discretion and sound judgement
Identify, recommend, and implement administrative systems to improve processes and enhance executive effectiveness
Make informed decisions on behalf of the Partner within established guidelines and delegated authority
Prepare, submit, and reconcile expense reports in accordance with company policies
Oversee office visitor experience, maintain conference rooms, coordinate catering for client meetings and provide A/V support to ensure meetings run smoothly
Support event coordination, vendor management and onsite logistical support for west coast events
Provide general administrative and contract management support in partnership with the accounting team
Other administrative duties as needed