Executive Assistant

Terumo BCT, Inc.•Denver, CO

12d•Onsite

About The Position

You will play a key role in supporting our executive office. In this dynamic position, you’ll work closely with the Executive Assistant who supports our CEO and Chief of Staff, providing essential administrative support to ensure smooth operations at the highest level of the organization. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment, enjoys problem-solving, and wants to contribute to impactful projects that drive company success. If you’re organized, proactive, and ready to grow your career, we’d love to hear from you! JOB SUMMARY - Onsite Lakewood, Colorado Under minimal supervision, provides project and executive support to one or more members of the Executive team. Responsible for the development of solutions to problems that affect diverse functional areas.

Requirements

Bachelor’s degree or, equivalent of education and experience sufficient to successfully perform the essential functions of the job may be considered.
Minimum 7 years’ experience.
Experience working in a global environment.
High level of professionalism, discretion, and confidentiality
Expertise in Microsoft PowerPoint for creating clear, executive-ready presentations, summaries, and visual storytelling
Proficient across Microsoft Office applications (Outlook, Word, Excel, Teams, SharePoint)
Exceptional command of written and verbal English, with strong attention to spelling, grammar, and numerical accuracy
Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines simultaneously
Demonstrated ability to work independently with minimal supervision in a fast-paced environment with frequent interruptions
Strong analytical and problem-solving skills; able to define problems, collect and interpret data, establish facts, and draw sound conclusions
Resourceful decision-maker who applies sound judgment, discretion, and tact
Broad understanding of corporate operations, policies, procedures, and end-to-end process flows
Proven ability to communicate complex information clearly to both technical and non-technical stakeholders
Customer-focused mindset; consistently considers downstream and customer impact when making decisions
Comfortable handling multiple concurrent assignments while maintaining accuracy and quality

Nice To Haves

Professional certification or equivalent experience in working with senior level executives preferred.

Responsibilities

Participates in, coordinates, and leads projects of a specialized and complex nature involving analytical thinking and judgment.
Takes initiative to report on project status by anticipating and alerting manager and internal customers of potential project difficulties.
Identifies process improvements and assists in planning, coordinating, and implementing new programs or procedures.
Professionally and confidentially handles both routine and non-routine requests for information and assistance using discretion in determining whether the situation can be handled personally or should be referred to the manager or others for dispositions.
Establish priorities and manage a diverse workload.
Executes administrative support functions including greeting visitors, , expense reporting and projects.
Coordinates travel, educational workshops, and other meetings by establishing meeting locations and coordinating appropriate arrangements.
Establishes, implements, and maintains procedures and systems for processing work, administrative tasks and projects, communicating schedules, , and agendas.
Establishes, revises, and maintains office/online organization systems that require knowledge of department operations and discretion in determining the proper place for documents.
Obtain and organize information for use in conferences, speeches, and reports as requested by the executive.
Have ownership of the executive's agenda/schedule.
Works on assignments that are moderately complex in nature where judgment and analysis are required in resolving problems and making recommendations.
Acts as a resource for colleagues with less experience
Assists in producing departmental budget and related planning documents
Participates in continuous improvement efforts.
May lead cross-functional meetings.
Order business supplies as necessary.