Executive Assistant

Apogee • Charlotte, NC

3d • $50,000 - $65,000 • Onsite

About The Position

The Executive Assistant provides high-level administrative support to the President. This role requires discretion, responsiveness, excellent communication skills, and a proactive mindset. The ideal candidate possesses exceptional critical thinking skills, a relentless pursuit of effectiveness, and a passion for elevating lives through impactful initiatives.

Requirements

• Bachelor’s degree in business, project management, or related subject area
• 3 or more years of experience in A/E contracting, design, and construction.
• BQE, Microsoft Office Suite, ATS System

Responsibilities

• Manage and maintain the executive's calendar, coordinating internal and external meetings.
• Organize logistics for leadership meetings, including agenda preparation, meeting notes, and follow-ups.
• Maintain executive correspondence, opening, sorting, filing, and distributing mail and email appropriately.
• Prepare reports, presentations, and documentation as requested.
• Process and track expense reports and liaise with accounting on behalf of the executive.
• Handle confidential materials and information with professionalism and discretion.
• Assist in planning and executing internal events, training, and celebrations.
• Support special initiatives and projects as assigned, with a focus on improving efficiency and communication.
• Assist the executive in the completion of reports, correspondence, documentation, and expense reports.
• Track and provide statistical data as needed by the Executive.
• Take on special projects as needed.

Benefits

• Generous salary
• Up to five weeks of vacation (depending on experience)
• Medical, dental, and vision insurance with company assistance
• Free short- and long-term disability insurance, Life Insurance
• HSA & FSA Options
• Employee Assistance Program
• Company-matched 401(k)
• 8 paid holidays with 1 Birthday floating holiday to use at your discretion
• Professional license bonuses
• Continued educational reimbursement with manager pre-approval.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees