Executive Assistant

Lennar • Palm Beach Gardens, FL

31d • Onsite

About The Position

Executive Assistant We are Lennar Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500® company and consistently ranked among the top homebuilders in the United States. Join a Company that Empowers you to Build your Future The Executive Assistant is responsible for supporting senior executives by overseeing a range of high-level administrative functions. This position involves proactively managing executive schedules, coordinating complex travel arrangements, and facilitating communication across various departments. The Executive Assistant will lead efforts to streamline office operations, enhance executive productivity, and ensure seamless execution of key initiatives. This role requires a proactive, detail-oriented professional who excels in managing multiple priorities, solving problems, and driving organizational efficiency. A career with purpose. A career built on making dreams come true. A career built on building zero defect homes, cost management, and adherence to schedules.

Requirements

• High School Diploma or equivalent required.
• Experience as a C-level executive assistant is essential.
• Professional appearance and demeanor.
• Ability to perform multiple, detail-oriented tasks with simultaneous deadlines.
• Advanced communication skills, both written and verbal.
• Excellent organizational and writing skills.
• Strong work ethic, integrity, and loyalty.
• Team player with the ability to work well under pressure.

Responsibilities

• Organize, prioritize, and manage large volumes of confidential and time-sensitive information.
• Answer and screen the President’s phone calls, taking detailed messages.
• Greet visitors and coordinate setup and cleanup for business meetings.
• Arrange meetings, appointments, and business travel.
• Maintain and execute detailed systems and processes to support project goals.
• Proactively manage calendars, schedules, and appointments, anticipating priorities.
• Type business correspondence and create/edit spreadsheets and presentations using Microsoft Office on Mac.
• Collect and organize daily, weekly, and monthly reports.
• Prioritize and handle phone calls/emails, providing public relations support and resolving issues.
• Maintain an accurate and organized filing system and prepare expense reports.
• Develop processes for efficient office management, including supply ordering.
• Assign and track building access cards and troubleshoot office equipment.
• Serve as the main contact for building management issues (e.g., pest control, maintenance).
• Manage the company phone system, including updates to names and greetings.
• Coordinate meeting materials, handle mailings, and order food and gifts as needed.
• Undertake special projects and cross-train as required.

Benefits

• Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of.
• Our 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%, helps secure their financial future, while Paid Parental Leave and an Associate Assistance Plan provide essential support during life's critical moments.
• To further support our Associates, we provide an Education Assistance Program and up to $30,000 in Adoption Assistance, underscoring our commitment to their diverse needs and aspirations.
• From the moment of hire, they can enjoy up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies.
• Additionally, we offer a New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone’s Included Day.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED