Executive Assistant

TEKsystems•Linn Township, IA

4d•$25 - $30•Hybrid

About The Position

Actively assists leaders and serves as the “point person” for organizing activities, including managing the calendars of leaders, scheduling meetings, arranging travel, while assessing and managing priorities and timelines. Arrange and actively manage complex travel schedules for Sales leadership team who travel between 50% and 90%. Assists the Sales team with entering expense reimbursements and working through the approval process. Performs full administrative support functions including routine correspondence, meeting minutes, preparing reports, reviewing invoices, updating phone/e-mail lists and sending/receiving/processing mail, schedule and coordinate meetings, appointments and travel schedules. Performs various clerical duties including photocopying, filing, ordering supplies and forms, keeping records and faxing. Schedules Executive-level meetings with VIPs from both inside and outside of the company, often covering multiple days and multiple cities. Utilizes Microsoft Office and other software applications to develop reports, organize and maintain data, create presentations and support miscellaneous projects. Acts as a department point-of-contact with considerable contact with customers, business clients, vendors and other professionals throughout the organization.

Responsibilities

Actively assists leaders and serves as the “point person” for organizing activities
Managing the calendars of leaders
Scheduling meetings
Arranging travel
Assessing and managing priorities and timelines
Arrange and actively manage complex travel schedules for Sales leadership team who travel between 50% and 90%
Assists the Sales team with entering expense reimbursements and working through the approval process
Performs full administrative support functions including routine correspondence, meeting minutes, preparing reports, reviewing invoices, updating phone/e-mail lists and sending/receiving/processing mail, schedule and coordinate meetings, appointments and travel schedules
Performs various clerical duties including photocopying, filing, ordering supplies and forms, keeping records and faxing
Schedules Executive-level meetings with VIPs from both inside and outside of the company, often covering multiple days and multiple cities
Utilizes Microsoft Office and other software applications to develop reports, organize and maintain data, create presentations and support miscellaneous projects
Acts as a department point-of-contact with considerable contact with customers, business clients, vendors and other professionals throughout the organization