Executive Assistant

Five Below-posted 7 days ago

Full-time • Executive

Philadelphia, PA

5,001-10,000 employees

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At Five Below our growth is a result of the people who embrace our purpose: We know life is way better when you are free to Let Go & Have Fun in an amazing experience, filled with unlimited possibilities, priced so low, you can always say yes to the newest, coolest stuff! Just ask any of our over 20,000 associates who work at Five Below and they’ll tell you there’s no other place like it. It all starts with our purpose and then, The Five Below Way, which is our values and behaviors that each and every associate believes in. It’s all about culture at Five Below, making this a place that can inspire you as much as you inspire us with big ideas, super energy, passion, and the ability to make the workplace a WOWplace! OSITION SUMMARY: The Executive Assistant to provide seamless support to Five Below’s Executive Team . This role is responsible for managing complex calendars, coordinating high-level meetings, preparing presentations and key materials, and overseeing daily administrative operations with the utmost confidentiality and discretion. The ideal candidate thrives in a fast-paced, dynamic environment, demonstrates exceptional attention to detail, is highly organized and proactive, and communicates effectively across all levels of the organization. In addition to core responsibilities, the Executive Assistant will handle ad hoc projects and initiatives as needed, ensuring executives are fully supported in driving strategic priorities.

Proactively manage the daily operations and complex calendars of assigned Executives, including scheduling meetings, prioritizing appointments, and ensuring appropriate time allocation for strategic and operational priorities.
Coordinate and support all administrative functions with precision, including: Processing and reconciling expense reports in alignment with company policy Planning, organizing, and executing internal and external meetings, including preparing agendas, securing locations, and managing logistics Drafting, editing, and formatting correspondence, reports, presentations, and other documents with attention to detail and executive-level polish Arranging complex travel itineraries, including flights, accommodations, ground transportation, and managing last-minute changes as needed
Serve as a professional point of contact, representing the Executives in interactions with internal stakeholders, board members, external partners, vendors, and senior leaders across the organization
Monitor and manage timelines for multiple ongoing projects, ensuring key milestones and deliverables are tracked and communicated proactively
Anticipate needs and address challenges with discretion, judgment, and diplomacy, particularly in matters that are time-sensitive or confidential in nature
Independently create high-quality presentation decks, talking points, memos, and executive communications to support business initiatives and leadership engagements
Support coordination of board and investor meetings, executive offsites, and leadership events, including material preparation and follow-up communications
Maintain and organize files, documents, and records, both digital and physical, ensuring ease of access and version control
Take initiative to improve processes and implement organizational systems that enhance efficiency for the Executives and broader leadership team
Assist with onboarding and offboarding of leaders and executive team members, including systems access, orientation schedules, and administrative setup
Collaborate with cross-functional teams and departments to ensure alignment, consistency, and a smooth flow of communication across the executive office

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