Executive Assistant | System Administration Office | Full Time | Day shift

UF Health • Gainesville, FL

4d • Onsite

About The Position

Experienced Executive Assistant with over five years of providing high-level administrative support to multiple executive leaders. Skilled in independently managing complex projects, preparing executive-level documents, and handling sensitive operational tasks. Serves as a key liaison with UF Health leadership, the University of Florida, government agencies, national organizations, and the public. Strong background in budget development and expenditure management, ensuring alignment with hospital policies and procedures.

Requirements

• High school diploma or equivalent required.
• Formal education preferred; AA degree in a related field may substitute for two years of experience.
• Minimum of five years of progressively responsible administrative professional support experience.
• Demonstrated experience using advanced office equipment and spreadsheet applications.
• Ability to record and transcribe confidential documents.
• Excellent communication and organizational skills.
• Strong technical and administrative abilities.
• Ability to work independently without direct, daily supervision.
• Demonstrated good judgment, initiative, self-discipline, and interpersonal competence.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to interact effectively with employees, patients, and the general public.
• Ability to promote a positive public image for the organization.
• Flexible schedule availability.
• Motor Vehicle Operator Designation (Non-Frequent Driver) as defined by UF Health policy (CP 1.51).
• Will operate a vehicle for assigned business purposes but does not meet the criteria of a frequent driver.

Nice To Haves

• Preferred previous Executive Assistant experience

Responsibilities

• Provide executive-level administrative support to multiple Executive Leaders.
• Independently formulate, plan, and implement projects based on conceptual direction.
• Exercise discretion, independent judgment, and problem-solving in all tasks.
• Prepare, edit, and manage high-level documents, reports, and presentations.
• Utilize advanced computer software and office technology to support executive initiatives.
• Serve as liaison with UF Health leadership, Board of Directors, UF representatives, local/state/federal agencies, and national organizations.
• Professionally interact with patients, visitors, and the general public.
• Maintain knowledge of hospital policies and procedures to support executive operations.
• Develop and manage the budget for multiple Executive Leader offices, ensuring accountability for expenditures.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees