Executive Administration & Office Management

Tifin•Charlotte, NC

1d•$100,000 - $120,000•Onsite

About The Position

We are seeking a highly capable Executive Administrator & Office Manager to support senior leadership and own the day-to-day operations, growth, and culture of our Charlotte office. This is a high-trust, high-autonomy role for a proactive utility player who enjoys operating at both the strategic and tactical levels. The Charlotte office is small today but growing. This role is ideal for someone who is energized by building structure, improving how things work, and creating a workplace people genuinely enjoy being part of — while also rolling up their sleeves to ensure the basics are always handled.

Requirements

5+ years of experience as an executive assistant or administrator, including experience managing complex calendars for multiple executives
Exceptional organizational and time-management skills with immaculate attention to detail
Highly self-directed with the ability to prioritize effectively and operate independently in a high-velocity environment
Creative problem-solver who uses tact and professionalism when handling scheduling requests, communications, and competing stakeholder needs
Coachable, curious, and eager to solve problems using AI and automation tools
Based in the Charlotte area and willing to be in the office five days per week

Responsibilities

Own the day-to-day operations and logistics of the Charlotte office (e.g. supplies, groceries, mail, deliveries, parking, vendor relationships, team events) and proactively identify opportunities to improve how the office functions and evolves over time
Serve as a visible, dependable presence in the office — someone employees trust to make things work
Support two senior executives, managing complex calendars and competing priorities, acting as a gatekeeper and thought partner on time management, meeting prioritization, and workflow efficiency and proactively identifying conflicts and problems before they escalate