Executive Assistant

Eversheds Sutherland•Washington, DC

14d•$85,000 - $110,000•Hybrid

About The Position

We are seeking a highly organized, proactive, and detail-oriented person to join us in a unique and exciting role. As an Executive Assistant supporting multiple litigators, you will play a key role in managing the operations of a dynamic and fast-paced team. This critical role requires a dynamic professional who thrives in a fast-paced environment and can manage a high volume of activity with precision and discretion. You will be in the middle of everything, from working with our clients, organizing internal meetings, and managing billing and financial data. Our ideal candidate is a reliable, resourceful, and trusted team player who consistently goes above and beyond to support the success of the Litigation team.

Requirements

A four-year college degree is preferred but not required.
Eight to ten years of executive-level work experience supporting senior level leader(s) in a legal department within a similarly sized, multi-office professional services organization.
Litigation experience is required.
Strong executive management and administrative skills include word processing, general office procedures, filing techniques, managing email, maintaining project calendars, organizing work, and working with a wide spectrum of individuals.
Strong proofreading skills, organizational skills, grammar and attention to detail are essential.
Confidential, respectful and attentive; able to work with individuals at all levels in the organization as well as clients.
Able to work with limited direction and supervision.
Handles diverse tasks, is a team player and internal/external liaison between the individuals being supported and the partnership, departments, personnel, clients and vendors.
Communicates accurately and professionally with internal and external clients and maintains total confidentiality in all matters.
Manages a heavy workload with ability to prioritize projects and daily work to ensure timely completion of deliverables.
High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, MS PowerPoint and Outlook are required.

Nice To Haves

Knowledge of Aderant and iTimekeep desired but not required.

Responsibilities

Partner Support Monitors and manages phone calls, emails, and correspondence with professionalism and urgency.
Manages and coordinates schedules, arranges travel logistics, and updates calendars.
Manages timekeeping, billing, and prepares expense reimbursements, including credit card expense reconciliation.
Prepares presentations for speaking engagements and events.
Client Support Directs engagement with clients and external colleagues, including expert witnesses and co-counsel.
Coordinates client matters, engagement letters, billing rates, statements, etc.
Prepares and edits client correspondence.
Maintains filing systems and projects, manage action items.
Other Duties Handles e-filing in district and state court systems.
Coordinates and assists with trial preparation including depositions, discovery, trial binders and working with various vendors.
Prepares Client/Matter Information Memorandum (“CIM”) conflicts check emails as well as CIM forms to be submitted to the Records.
Participate in other activities as needed.