Executive Assistant

We. Communications•Seattle, OR

47d•$66,000 - $82,000•Hybrid

About The Position

At We. , we've spent decades at the intersection of technology and humanity, bridging the gap between what businesses create and how people experience those creations. We've learned that beneath even the most unruly situations — whether it's a global crisis, an emerging technology, or a sweeping organizational change—lies a simple human need. That need could be for trust, connection, safety, or a sense of purpose. But it’s always there. And it is only by uncovering these truths that we can make real, meaningful progress. About the Role Executive Assistants provide dedicated support to one or more Sr. Executives (SVP+) with email management, calendaring, travel, internal correspondence on the executive’s behalf, expense reports, team and document organization and calls, meetings and events. They are creative administrative problem solvers and are great at thinking on their feet using strategic foresight and bringing a point of view. They are objective and discreet with sensitive information, diplomatic and have a proven track record of managing a variety of stakeholders with the utmost professionalism. They are calm under pressure, juggling multiple priorities simultaneously and provide excellent support across the agency. Executive Assistants are organized and proactive, anticipating the needs of executives and team, and get ahead of questions. They work independently and know how to effectively collaborate with others across the agency to get the job done, while managing many priorities in a productive way. They’re able to manage multiple projects simultaneously, at times under pressure, and still deliver quality work. Their communication is organized, professional and concise, manage moderate levels of stress and can effectively work through conflicting issues independently.

Requirements

5+ years equivalent level of experience, preferably in a similarly fast paced and demanding environment
Knowledge of Microsoft office suite, including Teams, Word, Excel and PowerPoint
General knowledge of AI capabilities; willingness to learn and develop an understanding of how AI can be included in day-to-day work
High degree of confidentiality in all aspects of role
Exceptional diplomacy and a proven ability to manage a variety of stakeholders
Must be able to work more than 40 hours per week on occasion

Nice To Haves

Strong grammatical and proofreading skills
Strong organizational and prioritization skills
Strong presentation and communication skills
Adept at creative problem solving

Responsibilities

Dedicated support/partnership to one or more Sr. Executives (SVP+) including e-mail inbox support and/or management, calendar management, travel and expenses and correspondence on behalf of executive
Provide others (e.g., influencers, prospective clients, team) with relevant information and resources on a reactive or proactive basis, follow-up at executive’s direction
Provide insight and additional context when necessary to assist in Executive’s decision-making
Act as key contact for/to executive while traveling, facilitate day-to-day contact via email and phone with team, the clients and influentials on executive’s behalf; model the executive’s high level of professionalism and customer service
Understand the deadline-driven and detail-oriented nature of the client and influentials’ business to provide value-added service and enhance the executive’s relationships
Own logistics new business presentations, marketing sponsorships, team building, etc. manage and secure key dates, and locations, including directions, and verifications, catering, transportation, lodging, dining reservations, venue resourcing, confirming attendance with participants, liaison with the internal teams ensuring the events success
May include reporting items, e.g., pulling, and analyzing reports on budgets, timesheet and compliance.
Manage non billable team subscription purchasing
May research relevant or industry-specific data and information.
Drafting/composing reports and editing/proofreading, as necessary

Benefits

Comprehensive benefits program including medical, dental, and vision coverage
Pretax accounts including HSA (company match), Medical & Dependent Care FSA
Generous time off including PTO, Holidays, Annual Wellness Break, Summer Fridays and Personal Days
Short & Long-Term Disability, paid by company
Parental Leave, up to 12 weeks for birthing and non-birthing parent
Caregiver Leave, up to 2 weeks to help eligible family member with serious health condition
Community Engagement, up to 24 hours
Bi-annual Wellness Credits, up to $300 per year
Support with home office equipment
Monthly Technology Credit (to offset internet / phone costs)
401(k) Traditional and Roth options with company match
Learning and Development Programs for our employees