Executive Assistant

HSBC • New York, NY

13h

About The Position

In compliance with applicable laws, HSBC is committed to employing only those who are authorized to work in the US. Applicants must be legally authorized to work in the U.S. as HSBC will not engage in immigration sponsorship for this position. Our purpose – Opening up a world of opportunity – explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our more than 40 million customers. We’re bringing together the people, ideas and capital that nurture progress and growth, helping to create a better world – for our customers, our people, our investors, our communities and the planet we all share. Global Payments Solutions (GPS) is a strategically important business for HSBC and plays a key part in the Group’s global leadership in transaction banking, utilising its powerful international network to connect east and west. GPS generates revenues in excess of $10bn per annum, processing 4.4bn transactions per year (equivalent of 140 per second), while serving 40k large corporate and mid-market companies, and 1.5m business banking clients, in over 50 markets globally. The purpose of this role is to provide full administrative and secretarial support to the Global Head of GPS Client Service, the Americas Regional Head of GPS Sales and the Regional Head of GPS Service along with senior leaders in these teams, assisting in the administration of a high volume of emails, calendar support, travel management, staff onboarding and ensuring that deadlines are met.

Requirements

• Relevant experience working in a senior administrative role supporting a senior manager or function
• Experience of having worked in a Corporate environment
• Solid proven experience as executive administrative or secretarial support role
• Excellent keyboard, shorthand and audio skills
• Proven ability of using their initiative in challenging situations
• Excellent planning and organizational skills with experience of working under pressure
• Excellent interpersonal, written and verbal communication skills, including experience of dealing with executive and senior management levels
• Ability to interact with all levels of management and customers
• Ability to prioritize workload effectively
• Advanced computer and IT skills, including all Microsoft packages

Responsibilities

• Provide full administrative support to the Global Head of GPS Client Service, the Americas Regional Head of GPS Sales, the Regional head of GPS Client Service along with select other senior Director level leaders within these teams
• Support travel arrangements including complex multi-leg international travel and expense management
• Manage diaries for both internal and external meetings. Support for in person meetings in NYC where necessary
• Support for preparation of town halls, training events and other large and complex internal meetings
• Organize and plan conferences/off-site events, client events, including preparation and collation of presentation material
• Use Office to produce and type documents and manage calendars, meeting papers, agenda items and MI collated for meetings

Benefits

• As an HSBC employee, you will have access to tailored professional development opportunities to ensure you have the right skills for today and tomorrow.
• We offer a competitive pay and benefits package including a robust Wellness Hub, all in a welcoming and inclusive work environment.
• You will be empowered to drive HSBC’s engagement with the communities we serve through an industry-leading volunteerism policy, a generous matching gift program, and a comprehensive program of immersive Sustainability and Climate Change Initiatives.
• You’ll want to join our Employee Resource Groups as they play a central part in life at HSBC, including the development of our employees and networking inside and outside of HSBC.
• We value difference. We succeed together. We take responsibility. We get it done. And we want you to help us build the bank of the future!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees