Executive Assistant

BCS Financial Corporation•Oakbrook Terrace, IL

11d

About The Position

The Executive Assistant provides high-level administrative support to senior executives on the Enterprise Operating Committee, ensuring smooth day-to-day operations and enabling leadership to focus on strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment. This position will report to the Director, Office Administrator.

Requirements

Bachelor’s degree preferred or equivalent experience.
5+ years supporting senior executives in a corporate environment.
Advanced proficiency in Microsoft Office Suite and collaboration tools.
Strong written and verbal communication skills.
Excellent time management and prioritization abilities.
High level of professionalism and discretion.
Demonstrated ability to hold to high standards of customer service with both employees internally and outside parties

Responsibilities

Manage complex calendars, schedule meetings, and coordinate travel arrangements.
Draft, review, and manage correspondence, presentations, and reports.
Prepare agendas, take minutes, and ensure follow-up on action items.
Assist with special projects, research, and data analysis as needed.
Provides support, however needed, to all members of the department’s team, utilizing prioritization skills to ensure maximum efficiency.
Handle sensitive information with the highest level of discretion.
Serve as a point of contact between executives and internal/external stakeholders.
Oversee administrative processes and ensure efficiency in executive workflows.
Performs event planning, particularly for Board meetings and conferences. This involves site selection, negotiating with vendors, communicating with Board members / participants and their Executive Assistants, preparing travel itineraries, creating event budgets, etc.
Completes expense reports for members in the department
Exercises independent judgment in interpreting and releasing information to associates both within the company and external